Business Administrator

GEM Technologies, Inc.•Niskayuna, NY

4d•$80,000 - $87,000•Onsite

About The Position

GEM Technologies is seeking a Business Analyst to support the Naval Nuclear Laboratory at its Bettis Atomic Power Laboratory site. The full-time position is onsite and based in West Mifflin, Pennsylvania, or Niskayuna, New York. The role supports invoice processing and coordination with Procurement, internal requestors, suppliers, and other stakeholders to ensure invoices are reviewed, routed, approved, and resolved accurately and on time.

Requirements

High school diploma and at least 5 years of relevant experience, or an associate's degree from an accredited college or university.
Must be a United States citizen due to the federal nature of the work.
Must hold an active DOE L clearance or DOD Secret clearance.
Experience with data entry.
Strong computer skills.

Nice To Haves

Strong analytical skills and excellent attention to detail.
Excellent written and verbal communication skills for interacting with internal and external stakeholders.
Ability to manage multiple tasks and prioritize workloads effectively.
Ability to work independently and collaboratively in a team environment.
Proficiency in Microsoft Office Suite, particularly Excel.
Experience with accounting or procurement software.
Previous experience in accounts payable, procurement, or a related financial role.
Familiarity with invoice processing procedures and supplier management.

Responsibilities

Support invoice processing to ensure timely and accurate completion.
Collaborate with Procurement and internal requestors to facilitate timely invoice routing and approval.
Monitor invoices placed on hold and take appropriate action to resolve outstanding issues.
Work directly with suppliers to identify and resolve invoice-related discrepancies.
Respond to supplier inquiries about invoicing, payment status, and related concerns.
Review incoming invoices to ensure basic requirements are met before processing.
Coordinate with internal departments and external suppliers to resolve invoicing issues and discrepancies.
Communicate professionally with internal and external stakeholders to address concerns, troubleshoot issues, and support effective problem resolution.