Business Administrator

Markon•Town of Niskayuna, NY

4d•$90,000 - $127,000

About The Position

Markon is seeking a detail-oriented Business Administrator to support the Naval Nuclear Laboratory (NNL) within its Payables and Travel department. The role supports travel administration through the Concur Travel & Expense system, invoice processing, supplier coordination, and financial administration activities. The Business Administrator collaborates with Procurement personnel, internal requestors, and external suppliers to ensure invoices are accurately reviewed, routed, and approved in a timely manner, resolve discrepancies, and support efficient business operations. The position supports multiple locations and may be performed remotely up to 10% of the time. An active DOE L clearance is required, although a DoD Secret clearance or above may also be considered. U.S. citizenship and a clean seven-year financial, federal, and criminal background check are required for DOE L clearance processing.

Requirements

U.S. citizenship is required to be eligible for processing a DOE L clearance.
A clean seven-year financial, federal, and criminal background check is required for successful clearance processing.
High school diploma or equivalent and a minimum of five years of relevant experience, or an associate’s degree from an accredited college or university in a related field.
Strong analytical skills and excellent attention to detail.
Excellent written and verbal communication skills for interaction with internal and external stakeholders.
Ability to manage multiple tasks, prioritize competing responsibilities, and work effectively independently and collaboratively.
Proficiency in Microsoft Office Suite, particularly Excel.
An active DOE L clearance is required; an active DoD Secret clearance or above may be considered.

Nice To Haves

Experience using accounting or procurement software.
Previous experience in accounts payable, procurement, or a related financial administration role.
Familiarity with invoice processing and supplier management.

Responsibilities

Support travel administration activities using the Concur Travel & Expense system.
Process and review incoming invoices to ensure they meet established requirements.
Collaborate with Procurement personnel and internal requestors to facilitate timely invoice routing and approval.
Monitor invoices on hold and coordinate with appropriate stakeholders to resolve outstanding issues.
Communicate with suppliers to investigate and resolve invoice-related discrepancies.
Respond to supplier inquiries about invoice processing, payment status, and related administrative matters.
Review incoming invoices for completeness and compliance with baseline processing requirements.
Coordinate with internal departments to address invoice issues and facilitate efficient processing.
Support daily accounts payable and travel administration operations through accurate documentation and timely follow-through.
Maintain professional communication with internal and external stakeholders to resolve administrative issues.
Apply analytical and problem-solving skills to identify discrepancies and support effective resolution.