Business Administrator (contract) , STOP1365

YWCA Toronto • Toronto, ON

13d • Onsite

About The Position

The Business Administrator is responsible for the administrative and financial operations of 1st Stop Woodlawn Shelter and Woodlawn Housing and related community programs. The position prepares financial reports for internal purposes and for a variety of funders, develops and implements administrative systems, as well as coordinates the SMIS system and other data collection and reporting. Oversees systems that support the shelter and housing team in the smooth administrative functioning of the program ensuring that operations and procedures are delivered to meet client needs in accordance with YWCA Toronto and Hostel Services policies and procedures. Works within a collaborative team to provide meaningful and relevant services within a theoretical feminist framework that includes a working knowledge of the dynamics and effects of trauma and oppression.

Requirements

• In-depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree (e.g. BSW) (Cases for Equivalency will be considered)
• Experience in managing and developing administrative and financial systems
• 3 to 5 years directly related experience in a residential setting providing administrative functions in a fast paced, high demand, social service residential setting
• Working knowledge of current issues related to homelessness, including street involved individuals, harm reduction, addiction, social work, social housing, alternative and supportive housing, income security, mental health and demonstrated support strategies within an anti-oppression trauma framework
• Toronto Hostels Training Centre Certificate or equivalent
• Knowledge of Health and Safety requirements, Shelter Standards, Ontario Works and relevant legislation and regulations
• Demonstrated experience in working under pressure and remaining calm in a crisis
• Demonstrated crisis intervention and conflict mediation skills
• Excellent oral and written communication skills and experience in report writing
• Demonstrated knowledge, experience preparing, monitoring and reconciling billings and monies
• Ability to monitor and present financial statements and present analysis of financial issues
• Excellent computer skills, word processing, and experience with database software, office and accounting programs (i.e. Word, Excel, Power Point, GP Dynamics accounting software)
• Knowledge of office equipment and ability to troubleshoot and fix problems
• Excellent organizational skills
• Experience working in a high demand, multi-service environment required
• Ability to maintain a positive approach and a professional manner at all times
• Ability to interact with a diverse community of women within shelter and housing environments

Nice To Haves

• Certificate in trauma counselling an asset
• Knowledge of a second language and/or culture is an asset

Responsibilities

• Prepares initial analysis of multiple budgets for 1st Stop Woodlawn, Woodlawn Housing and related community programs (Housing Help and Transitional Housing) for review by Managers of 1st Stop Woodlawn.
• Coordinates and prepares financial reports for a variety of funding applications including, Ministry of Community and Social Services, Hostel Services, City of Toronto and United Way
• Assists with the development, collection and analysis of reports using EMHware and SMIS
• Maintains accurate records of revenue and expenditures
• Inputs and exports revenue and expenses for financial statements to the Finance and IT Department
• Prepares invoices for payable and receivable accounts
• Processes billing requests to outside agencies and monitors payments
• Distributes, monitors and reconciles petty cash, TTC and other monetary accounts
• Ensures the security of valuables e.g. petty cash, gift cards, presto cards
• Assists Manager with problem solving and support for day-to-day operations in the shelter including shift scheduling
• Assists Manager to ensure the Shelter Management Information Systems is implemented and provides orientation and support to staff
• Ensures the Health and Safety Guidelines are followed in accordance with the policies and procedures of YWCA Toronto including taking corrective action when responding to potential safety hazards
• Shares on-call duties for 1st Stop Woodlawn
• Attends staff meeting, takes minutes as required, and completes special projects when assigned

Benefits

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Child Care Benefits
• Maternity/Parental Leave Supplementary Employment Benefits
• Educational/Sabbatical Leave
• Financial Assistance for Professional Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level