Business Administrative Associate - Hybrid

University of Illinois System•Urbana, IL

11d•$49,000 - $52,000•Hybrid

About The Position

Under the general supervision of a designated supervisor, the Business Administrative Associate independently performs complex technical and functional duties in University Payables. The role operates in a fast-paced, team-oriented environment and collaborates with University units and departments, as well as customers outside the university. Success requires problem-solving, adaptability, timely and professional responses, attention to detail, sound judgment, customer service, continuous improvement, and a willingness to learn. The incumbent is expected to observe standards of professional conduct and act in the best interests of the University of Illinois. The position performs pre-payment audits of invoices and expense reports, coordinates daily operational work, supports customers with accounts payable policies and issues, researches transactions and vendor accounts, contributes to process and policy improvements, and participates in system testing and cross-functional activities. This is a 100% full-time Civil Service position in University Payables, with a hybrid work arrangement. The expected start date is as soon as possible. Work authorization sponsorship is not available. The budgeted salary range is $49,000–$52,000. The position is intended to be benefits-eligible, including health, dental, vision, and life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.

Requirements

Bachelor’s degree in business administration, management, or a field related to the position.
Two years of professional business, financial, and/or managerial work experience; a master’s degree in an area consistent with the duties may substitute for one year of work experience.
Knowledge of generally accepted accounting principles and accounts payable best practices.
Familiarity with the University of Illinois Business and Financial Policies and Procedures Manual, State of Illinois and University procurement statutes, regulations, and procedures.
Excellent organizational and communication skills.
Interpersonal skills reflecting courtesy, diplomacy, and a collaborative approach to developing and maintaining effective work relationships.
Proficiency with Microsoft Outlook, Word, Excel, and OneNote.
Ability to work independently and exercise good judgment and discretion.
Ability and willingness to perform consistently at a high level and demonstrate initiative.
Demonstrated ability to provide quality customer service, adapt and respond professionally and promptly, solve problems, and pay close attention to detail.

Nice To Haves

Knowledge of Banner Finance, Banner Document System (BDS), iBuy, P-Card, T-Card, and Chrome River applications.

Responsibilities

Perform pre-pay audits of invoices and expense reports and enter related data in Emburse Enterprise, iBuy, and Banner systems to ensure compliance with University, State, and Federal policies and regulations; use attention to detail and independent judgment in interpreting policy.
Participate in University Payables’ daily operations with the Coordinator; schedule and prioritize daily assignments, monitor operational progress, and research and resolve transactions requiring rework.
Serve as a subject matter expert and liaison for University units on all campuses, explaining accounts payable policies and procedures, identifying customers needing assistance, and helping resolve problems.
Identify and investigate potential Payables process improvements and, with appropriate approval and direction, implement them; contribute to written procedures and the development and implementation of Payables policies and procedures.
Research and analyze transactional data in Emburse, iBuy, Banner, operational reports, and databases; monitor payment transactions for departments and vendors and oversee research performed by personnel outside University Payables.
Participate in system testing for University Payables system upgrades as directed.
Analyze vendor account statements and invoice arrears; research accounts and invoices and consult vendors, departments, and Campus Purchasing Divisions to determine a course of action.
Represent University Payables in cross-functional meetings, serve on committees, and participate in and contribute to University Payables meetings and activities.
Perform other duties appropriate to the Business/Administrative Associate classification.