Business Administrative Associate I
About The Position
Ultima Genomics is hiring a Business Administrative Associate I to join its Business Operations team at the company’s Fremont, California office. The role supports daily office operations, employee processes, company events, travel, visitors, facilities, and administrative reporting. It is an onsite, full-time, Monday–Friday contracting position. The position pays $27–$30 per hour. Actual base pay depends on skills, qualifications, experience, and location. Ultima Genomics is an equal opportunity workplace and affirmative action employer, and provides accommodations for applicants with disabilities or special needs.
Requirements
- Associate degree.
- Two to three years of office administrative experience.
- Proficiency with computers and systems, including Microsoft Office Suite and data entry.
- Strong organizational and time-management skills.
- Ability to work in a fast-paced, often high-pressure environment and maintain composure.
- Good communication and interpersonal skills.
- Detail-oriented approach with a focus on accuracy.
- Ability to read and interpret documents.
- Regular, consistent, and punctual attendance.
- Ability to perform intermittent standing, bending, crouching, pushing, pulling, and lifting, moving, or carrying packages or breakroom supplies weighing up to 25 pounds.
Responsibilities
- Order, coordinate, and organize office lunches, snacks, and supplies.
- Prepare monthly reports for management review.
- Order and manage company SWAG.
- Help organize company morale events, employee volunteer events, and company-wide parties as a member of the Business Operations team.
- Manage company travel arrangements and related reporting.
- Monitor the company voice message system and greet and escort guests.
- Activate and deactivate security access cards and create photo ID badges.
- Manage employee onboarding and offboarding processes.
- Manage incoming and outgoing mail and packages.
- Maintain a neat and orderly office environment.
- Manage the company Certificate of Insurance process and vehicle policy programs.
- Manage the employee timecard process.
- Support visits from customers and external business partners.
- Assist with scheduling business meetings and candidate interviews.
- Help manage company facilities and certain office and breakroom equipment, coordinating with the facility team and related vendors.
- Perform other duties as requested.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
