Business Administrative Associate I

Ultima Genomics•Fremont, CA

6d•$27 - $30•Onsite

About The Position

Ultima Genomics is seeking a highly motivated Business Administrative Associate I to join its Business Operations team. The role supports daily office operations at the company’s Fremont, California office and includes administrative, workplace, employee, travel, and visitor coordination. This is an onsite, full-time contracting position with a Monday–Friday schedule. The hourly pay rate is $27–$30, with actual base pay dependent on skills, qualifications, experience, and location.

Requirements

Associate degree.
Two to three years of office administrative experience.
Proficiency with computers and systems, including Microsoft Office Suite and data entry.
Strong organizational and time-management skills.
Ability to work in a fast-paced, often high-pressure environment while maintaining composure.
Good communication and interpersonal skills.
Attention to detail and focus on accuracy.
Ability to read and interpret documents.
Regular, consistent, and punctual attendance.

Responsibilities

Order, coordinate, and organize office lunches, snacks, and supplies, and prepare monthly reports for management review.
Order and manage company swag.
Help the Business Operations team organize company morale events, employee volunteer events, and company-wide parties.
Manage company travel arrangements and related reporting.
Monitor the company voice message system and greet and escort guests.
Activate and deactivate security access cards and create photo ID badges.
Manage employee onboarding and offboarding processes.
Manage incoming and outgoing mail and packages.
Maintain a neat and orderly office environment.
Manage the company Certificate of Insurance (COI) process and vehicle policy programs.
Manage the employee timecard process.
Support customer and external business partner visits.
Assist with scheduling business meetings and candidate interviews.
Assist in managing company facilities and certain office and breakroom equipment, coordinating with the facilities team and related vendors.
Perform other duties as requested.