Administrative Associate I

LifeScience Logistics•Brownsburg, IN

About The Position

The Administrative Associate I provides front-desk and general administrative support. The role welcomes and assists visitors, handles calls and messages, manages office supplies and inventory, processes purchase orders, coordinates meetings, and performs clerical and package-handling duties. The position also helps keep the lobby, front desk, conference room, and library presentable and requires the ability to work with minimal supervision. Other duties may be assigned.

Requirements

Ability to work with minimal supervision.

Responsibilities

Greet visitors and refer them to appropriate staff members using proper office etiquette.
Answer visitors’ questions and concerns professionally and courteously.
Answer and route phone calls and take messages.
Screen calls and visitors to control interruptions.
Order and maintain office supplies.
Maintain the conference room and library meeting schedule.
Maintain visitor logs.
Process purchase orders.
Ship, sign for, and distribute office packages through UPS, FedEx, Airborne, and USPS.
Research, price, purchase, and monitor inventory of office equipment and supplies.
Perform general clerical duties, including photocopying, faxing, mailing, and filing.
Schedule and coordinate meetings and conference calls.
Arrange amenities for meetings and conferences as needed.
Maintain the appearance of the lobby, front desk, conference room, and library areas.
Perform other duties as assigned.