Building Administrator

DriveTime•Tempe, AZ

7d•Onsite

About The Position

The Building Administrator is responsible for providing a positive experience to visitors and employees, maintaining a tidy office, coordinating office events, and overall acting as the go-to person in the building. This role will also handle a wide variety of administrative functions including taking incoming phone calls, calendar management and onsite vendor relationships. The Building Administrator is responsible for serving as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience. They will welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office. This role will maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas. They will monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering. Conducting regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively is also a key responsibility. Coordinating office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics, is crucial. The Building Administrator will partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues. Tracking and managing administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations, and communicating clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations are also part of the role. Supporting a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience is essential. Other duties as assigned.

Requirements

Must be comfortable working on site, five days per week and have availability weekdays from 7:30am-5:00pm
Demonstrated ability to manage multiple priorities, coordinate logistics, and problem-solve independently.
Strong verbal and written communication skills with a customer-service mindset.
Proficiency with basic office technology and tools (email, calendars, ordering systems, expense tracking).
Ability to work effectively with executives and staff at all levels
Ability to work independently with minimum supervision
Minimum 2 years of relevant experience in office administration, facilities coordination, workplace experience, or a similar onsite support role.
High School Diploma or GED required

Responsibilities

Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience.
Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office.
Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas.
Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering.
Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively.
Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics.
Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues.
Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations.
Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations.
Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience.
Other duties as assigned