Building Service Administrator

Insight Enterprises, Inc.•Toronto, ON

5d•Onsite

About The Position

As a Building Service Administrator, you will be responsible for vendor payments, database upkeep, special projects and the coordination of all facilities and security transactions supporting the Company’s business. Monitor budgets and accruals to ensure the department is fulfilling obligations specific to financials. We will count on you to interact with other departments within the Company as well as outside personnel and act as liaison between Building Services and outside vendors.

Requirements

High school diploma and four years related work experience / training or combination of education and experience; or Bachelor’s degree and one to two years related work experience / training or equivalent combination of education and experience.
Ability to multitask and prioritize in a fast-paced environment.
Independent worker with strong organizational and team skills.
Excellent communication skills, both verbal and written.

Responsibilities

Participate in budget preparation and administration. Review month end financial data in detail with Facilities Manager / Director and other Departmental staff, keeping them appropriately informed.
Report, monitor and control financial expenditures involving the Facilities Department. Ensure purchase orders are created and issued based on annual budgetary forecasts or in a timely manner for any goods / services requested, ad hoc. Maintain oversight of the entire P.O / invoice payment process. Contact all vendors prior to Q4’s end to ensure all outstanding invoices are captured in the correct year.
Maintain and analyze expense data, preparing and distributing monthly / quarterly analyses with variance explanations for all accounts inconsistent with budget, providing monthly tracking reports consisting of current and cumulative spending with comparison to budget allowance.
Maintain rigorous financial controls and adherence to financial policy and procedures. Initiate investigations in conjunction with the Security / Internal Audit Departments for any unusual or unexplained charges to the Company. Review any situations where unexpected charges were not budgeted or properly approved. Perform cost center / general ledger reclassifications for any invoices not put into the proper account.