Building Administrator

DriveTime•Dallas, TX

13h•Onsite

About The Position

The Building Administrator is responsible for providing a positive experience to visitors and employees, maintaining a tidy office, coordinating office events, and overall acting as the go-to person in the building. This role will also handle a wide variety of administrative functions including taking incoming phone calls, calendar management and onsite vendor relationships. The Building Administrator serves as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience. They welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office. The role maintains overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas. They monitor, order, and restock office supplies, food, and amenities to ensure consistent availability. Regular building walkthroughs are conducted to identify maintenance, cleanliness, safety, or inventory needs and address them proactively. Office events, meetings, and onsite activities are coordinated, including space setup, vendor coordination, and day-of logistics. The Building Administrator partners closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues. Administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations are tracked and managed. Clear and professional communication is maintained with internal stakeholders and external partners regarding building updates, issues, and expectations. The role supports a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience. Other duties as assigned.

Requirements

Minimum 2 years of relevant experience in office administration, facilities coordination, workplace experience, or a similar onsite support role.
High School Diploma or GED required
Must be comfortable working on site, five days per week and have availability weekdays from 7:30am-5:00pm
Demonstrated ability to manage multiple priorities, coordinate logistics, and problem-solve independently.
Strong verbal and written communication skills with a customer-service mindset.
Proficiency with basic office technology and tools (email, calendars, ordering systems, expense tracking).
Ability to work effectively with executives and staff at all levels
Ability to work independently with minimum supervision
Must be able to remain in a stationary position at least 75% of the time.
Occasionally move about inside the office to access file cabinets, office machinery, etc.
Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations.
This position could require moving objects up to 20 pounds.

Responsibilities

Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience.
Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office.
Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas.
Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering.
Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively.
Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics.
Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues.
Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations.
Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations.
Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience.

Benefits

Medical, dental, and vision insurance
401(K)
Company paid life insurance policy
Short and long-term disability coverage
Tuition Reimbursement
Wellness Program
Competitive pay
In-House Gym
Paid Time Off (for full-time roles: wellness days, holidays, YOU time; for part-time roles: vacation time)
Teamwork in Action