Budget Assistant

One Federal Solution•Bethesda, MD

10h•Onsite

About The Position

One Federal Solution is seeking a Budget Assistant to provide budgetary and administrative support to our client, the National Institute on Deafness and Other Communication Disorders (NIDCD), located in Bethesda, MD. The ideal candidate will support budget formulation, execution, financial analysis, and coordination activities within a dynamic research environment.

Requirements

Bachelor’s degree in business administration, accounting, finance, or related field, or equivalent relevant experience
Minimum of four (4) years of relevant experience in budget and financial support
Demonstrated prior experience providing budget support in a team environment
Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with advanced Excel proficiency preferred
Strong attention to detail and exceptional organizational skills
Excellent written and verbal communication skills
Ability to manage multiple projects simultaneously
Ability to work both independently and collaboratively in a fast-paced environment
Strong analytical skills with the ability to identify and anticipate organizational needs

Responsibilities

Develop annual budget plans for labs, branches, and programs
Assist with preparation, tracking, and monitoring of operating budgets
Translate research priorities into funding allocations
Estimate costs for personnel, equipment, and contracts
Compile data for budget submissions, justifications, and planning documents
Maintain internal budget tracking tools and spreadsheets
Monthly budget tracking and variance reports as required by the onsite manager
Reconciled financial status reports aligned with NIH systems
Updated budget models, spreadsheets, and tracking tools
Quarterly analyses of burn rates, obligations, and funding gaps
Complete documentation packages supporting financial actions
Ad hoc analyses, briefings, and financial memoranda for DIR leadership
Advise Scientific Directors, Principal Investigators, and staff on budget status
Coordinate with DIR scientific and clinical staff, IRAB team, and other offices
Support planning for hires, acquisitions, and new initiatives
Maintain financial data in NIH systems such as NBS, Beacon Finance, nVision, and POTS
Track commitments, obligations, and expenditures across multiple accounts
Monitor spending against approved budgets and identify variances
Review and process funding actions within intramural accounts
Recommend adjustments to maintain financial balance
Ensure expenditures align with approved DIR budgets
Reconcile financial reports with NIH financial systems
Identify discrepancies and assist in resolving budgetary issues
Generate routine and ad hoc financial status reports
Support end-of-year close-out activities
Prepare documentation for travel, training, procurement, and interagency agreements