Budget Assistant

University of Central Oklahoma•Edmond, OK

1d•$16 - $16•Onsite

About The Position

Perform multiple accounting/budgeting support functions, such as compiling and preparing budgetary documents and reports, issuing bills and invoices, calculating and verifying debit and credit amounts, and posting transactions to appropriate accounts and org numbers. Ensure the appropriate filing and maintenance of accounting/budget records. Input data into financial systems and reconcile reports. Prepare or maintain various accounting or budget working papers. The Mission of the Division of Student Affairs: At the University of Central Oklahoma, we help students learn by providing transformative experiences so they may become productive, creative, ethical, and engaged citizens and leaders contributing to the intellectual, cultural, economic, and social advancement of the communities they serve. We provide exceptional student-centered programs, services, and opportunities that empower students to achieve the greatest potential in their academic, personal, and professional lives. Essential Duties Include: Track the financial activity for all Student Activity Fee (SAF) budget ("S" accounts and “A” accounts) allocated through the Division of Student Affairs. Will monitor spending for correct budget categories. Will reconcile spreadsheets with the University's Banner financial software. Issue Pre-Authorizations for Petty Cash. Consult with students, student organization advisors, and financial managers concerning the spending of their SAF budgets by providing information concerning appropriate expenditures, methods of payment for expenditures, and coding of expenditures. Work closely with and communicate well with the Student Organization Coordinator, the Director and staff of the Department of Student Life, the UCOSA (the University of Central Oklahoma Student Association, the student government organization on campus) Officers, the UCOSA Ways & Means Budget Committee, and various campus departments and Deans’ Offices that assist their students with the SAF budgets. The successful candidate will also develop and maintain a close working relationship with the University administrative offices of Purchasing, Accounts Payable, Travel, and ProCard. May attend the preparation for SAF budget allocation meetings. Assist with the annual SAF budget process which may involve preparing the budget applications for UCOSA, the University-Wide Budget Committee, and the Student Affairs programs. Assist with the SAF budget information presentations to educate students about the UCO and State of Oklahoma policies and procedures required for spending funds. Assist students with questions regarding “S” and “A” accounts. Assist with Stampede Week, Presidents Club Christmas Party, and other events supported by Student Affairs and UCO. Perform other related duties as assigned.

Requirements

Requires general education or vocational training
3+ years bookkeeping experience or equivalent combination of education and experience
Must have a valid driver's license, clean driving record, and be able to operate a typical motor vehicle
Demonstrate excellent written and verbal interpersonal communication skills
Will be flexible handling the demands of the job
Will understand the expectations of confidentiality, regular attendance, and a willingness to represent the University by well while interacting with fellow staff members, students, and the public at large

Nice To Haves

Demonstrated proficiency with Microsoft Excel, Outlook, and Word
Proficiency using MS PowerPoint is desired
Banner software experience preferred
Proficiency with all related financial functions in Banner will be an expectation, and training will be provided

Responsibilities

Compile and prepare budgetary documents and reports
Issue bills and invoices
Calculate and verify debit and credit amounts
Post transactions to appropriate accounts and org numbers
Ensure the appropriate filing and maintenance of accounting/budget records
Input data into financial systems and reconcile reports
Prepare or maintain various accounting or budget working papers
Track the financial activity for all Student Activity Fee (SAF) budget ("S" accounts and “A” accounts) allocated through the Division of Student Affairs
Monitor spending for correct budget categories
Reconcile spreadsheets with the University's Banner financial software
Issue Pre-Authorizations for Petty Cash
Consult with students, student organization advisors, and financial managers concerning the spending of their SAF budgets
Develop and maintain a close working relationship with the University administrative offices of Purchasing, Accounts Payable, Travel, and ProCard
Attend the preparation for SAF budget allocation meetings
Assist with the annual SAF budget process
Assist with the SAF budget information presentations to educate students about UCO and State of Oklahoma policies and procedures
Assist students with questions regarding “S” and “A” accounts
Assist with Stampede Week, Presidents Club Christmas Party, and other events supported by Student Affairs and UCO
Perform other related duties as assigned