Budget Management Assistant

Tempus Unlimited•West Springfield, MA

19h•Onsite

About The Position

Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities. The Budget Management Assistant will be responsible for entering authorizations so that timesheets can be processed in a timely manner. This position requires contact with internal as well as external individuals/agencies.

Requirements

Strong organizational skills
Strong attention to accuracy and detail
Professional, friendly and understanding
Ability to multi task
Able to work independently as well as part of a team
Self-motivated
Punctual and dependable
Excellent communication and interpersonal skills with staff, consumers and outside professionals
Willing to learn new information daily
Competent with data entry and basic formula understanding and application
Familiarity with office machines and equipment
Experience with Microsoft Excel and Outlook
Ability maintain confidentiality of consumer information

Nice To Haves

Proficiency in Microsoft Office software

Responsibilities

Downloading Prior Authorizations, from emails and Faxes
Entering Prior Authorizations, approvals and entering information into an in house system.
Overbilling- Downloading overbilling letters, verifying accuracy of information, faxing/emailing copies to agencies and mailing copies to consumers.
Pay pending timesheets once new budgets are entered and researching partially paid budget problems and timesheets not paid-printed by Payroll Management.
Review and download a large number of emails and faxes daily.
Assist with daily/weekly/monthly department reporting.
Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Budget Supervisor and to the Disabled Person Protection Commission (D.P.P.C).
All other duties assigned by the Supervisor.
Ability to maintain confidentiality and an understanding of the Fiscal Intermediary Program and PCA Program.