Budget Technician

KMRG, LLC•Atlanta, GA

22h•$30 - $35•Onsite

About The Position

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Budget Technician to join our team and provide onsite financial and administrative support to the U.S. Attorney’s Office, Northern District of Georgia, in Atlanta, GA. In this role, you will support the Administration Division by recording and adjusting financial obligations, reviewing invoices and payment requests, processing payments and reimbursements, maintaining financial records, and providing backup support for the office’s travel program. This position is a strong fit for someone with Government accounting, budgeting, accounts-payable, or financial-management experience who is organized, detail-oriented, comfortable researching discrepancies, and able to manage sensitive financial information. Experience using the Department of Justice’s Unified Financial Management System is strongly preferred, but candidates with experience using other federal or state financial systems are also encouraged to apply. Applications will be reviewed as they are received. Apply today!

Requirements

Experience and expertise performing financial and administrative services (e.g., recording obligations, reviewing invoices, processing payments, maintaining financial records, and supporting travel vouchers)
Proficiency in Microsoft Office applications
Ability to use spreadsheets, databases, and word-processing software to enter, review, calculate, retrieve & report info
Ability to review financial docs for accuracy, completeness, required approvals, and compliance
Ability to research discrepancies and develop appropriate solutions
Ability to make responsible decisions on short notice and adapt to unexpected developments
Ability to maintain confidential information and records
Valid state driver’s license
Must live within the general geographic commuting radius of the USAO office
U.S. citizenship and ability to obtain favorable adjudication for the required background investigation

Nice To Haves

Experience using the Department of Justice Unified Financial Management System
Experience creating obligations, processing invoices, reconciling payments, or processing travel vouchers in UFMS
Experience using federal financial-management systems such as Momentum, Oracle Federal Financials, CGI Momentum, SAP, Delphi, Pegasys, or PRISM financial modules
Federal budget, accounting, accounts-payable, or financial-technician experience
Federal travel-program experience using systems such as ConcurGov, E2 Solutions, ETS2, GovTrip, or the Defense Travel System
State-government accounting, budgeting, or financial-management experience
Experience supporting a Department of Justice component, U.S. Attorney’s Office, or other federal agency

Responsibilities

Receive obligating documents for expenses incurred by the District
Review obligation requests for accuracy, completeness, required documentation, and regulatory compliance
Confirm expenses are charged to appropriate appropriation, budget category, account classification, and funding code
Verify that sufficient funds are available before recording an obligation
Assist with assigning requisition numbers and prevent the issuance of duplicate numbers
Record one-time and recurring funding obligations in the Unified Financial Management System
Process litigation, non-litigation, expert-witness, and other funding requests
Make timely adjustments to obligations to maintain accurate and current fund balances
Monitor obligation-tracking procedures
Assist employees with completing requests for obligation
Prepare and process vouchers, invoices, claims, and other requests for payment
Review invoices for validity, mathematical accuracy, completeness, and required approvals
Verify that payment requests include the proper approving authority and receiving signature
Match invoices and payment requests to the applicable obligating documents
Confirm that funds have been properly obligated and remain available
Verify Federal Tax Identification Numbers, Social Security Numbers, and other required payee information
Select the appropriate payment method through the Unified Financial Management System
Schedule payments in accordance with Prompt Payment Act requirements
Help prevent late-payment interest penalties by processing payments within required timeframes
Research and resolve disputed invoices, payment questions, and missing information
Schedule electronic funds transfers, Treasury payments, and other authorized payment methods
Ensure payments are processed from original invoices or properly certified duplicate documents
Confirm that each payment has been properly reviewed and approved
Maintain accountability for payment documentation and related financial records
Communicate with vendors, attorneys, employees, and Government personnel to resolve discrepancies
Research missing, incomplete, or inconsistent payment information
Coordinate with Department of Justice and Executive Office for United States Attorneys personnel as needed
Notify financial-management staff when payment or documentation discrepancies are identified
Provide backup support to the Budget Officer, analysts, and financial technician for the travel program
Explain travel procedures, required forms, receipts, and supporting documentation to employees
Assist employees with interpreting and applying applicable travel regulations
Review travel authorizations for accuracy, completeness, and appropriate per diem rates
Analyze discrepancies and work directly with employees to reconcile travel documents
Review travel vouchers and confirm that required receipts and supporting records are included
Assign appropriate accounting and funding codes to travel documents
Enter travel-voucher information into the Unified Financial Management System
Verify travel entries for accuracy and consistency with the authorized obligation
Generate reports to confirm travel allocations and funding activity
Process travel vouchers for payment
Audit travel vouchers for compliance with applicable regulations, policies, and procedures
Develop and maintain an organized payment-file system for obligations, vouchers, and invoices
Track pending invoices and determine whether payments have already been issued
Research payment records to help prevent duplicate payments
Maintain files for open, pending, adjusted, and completed obligations
Purge or close files in accordance with approved procedures
Maintain electronic financial-management payment files under the Administration Division file plan
Recommend updates or improvements to financial filing and tracking practices
Maintain logs, manuals, publications, and other administrative reference materials
Protect financial, employee, vendor, and personally identifiable information
Develop and maintain working knowledge of the Unified Financial Management System
Prepare reports regarding financial obligations, payments, travel, and related activity
Research financial-system problems and take corrective action as appropriate
Identify routine and complex problems and develop workable solutions
Draft correspondence regarding bills, rebates, payments, and reimbursable agreements
Prepare memoranda, reports, and other fiscal or administrative documents
Respond to employee questions regarding established financial and administrative procedures
Use spreadsheets and databases to enter, revise, sort, calculate, retrieve, and report information
Review documents for proper format, spelling, grammar, punctuation, and accuracy
Use word-processing software to prepare correspondence and other written materials