Brokerage Specialist

Cushman & Wakefield•Larkspur, CO

4d•$70,304 - $75,000

About The Position

The Brokerage Specialist reports to the Operations Manager and supports fee-earners and/or teams by managing client-service activities, including pitch and proposal coordination, transaction support, and administrative support. The specialist works with departments across the organization on behalf of fee-earners to help meet client needs. The role coordinates property marketing, manages client, prospect, listing, and CRM information, and supports timely delivery of research and client materials. It also involves preparing marketing collateral and presentations, coordinating meetings and events, supporting property tours and transactions, and responding to data requests. The position requires strong communication, organization, project management, and customer-service skills, along with real estate experience and a California real estate agent license. Eligible employees may enroll in benefit programs generally including health, vision, and dental insurance, flexible spending and health savings accounts, retirement savings plans, life and disability insurance, and paid and unpaid time away from work. Compensation for the position is $70,304.00–$75,000.00 and may vary based on factors such as location, experience, qualifications, and applicable agreements.

Requirements

Bachelor’s degree; Business, Marketing, Communications, Finance, Engineering, or Architecture is noted as relevant or a plus.
At least 3 years’ experience in a professional organization or equivalent educational experience.
1–3 years of real estate industry experience.
California real estate agent license required.
Advanced knowledge of Microsoft Office.
Excellent written and oral communication skills.
Ability to multitask and take direction from multiple sources.
Excellent project management skills and attention to detail.
Demonstrated aptitude for problem-solving and navigating obstacles.
Strong organizational, time-management, proofreading, and multitasking skills.
Customer-service attitude and ability to deal with strong personalities.
Ability to create and prepare proposal content through research, surveys, comparative analysis, and lease documents.

Nice To Haves

Administrative experience supporting executive-level professionals is preferred for more senior positions.
Advanced knowledge of Adobe InDesign and Salesforce is a plus.
A degree in Engineering or Architecture is noted as a plus.

Responsibilities

Coordinate implementation of property marketing strategies.
Manage client and prospect databases and support timely delivery of client and prospect materials, including research, flyers, and activity reports.
Coordinate with other company service departments according to fee-earner needs.
Support sales and deals by updating VTS reporting, creating target prospect lists, and managing distribution of flyers and virtual tours.
Coordinate pitch and proposal creation with Marketing, Research, and Financial Analyst teams; track due dates, attend strategy sessions, schedule review meetings, and coordinate production and printing.
Conduct basic property searches and site selections, populate market-document templates, and schedule content follow-ups.
Create and edit marketing materials and presentations, including proposals, flyers, brochures, case studies, email blasts, invitations, website content, floor plans, tour books, and stacking plans, using Adobe InDesign as applicable.
Conduct or assist with property tours and related surveys and tour books.
Abstract leases and draft proposals under the direction of a supervising C&W real estate professional.
Compile information for periodic landlord leasing activity reports and organize transaction documents, including confidentiality agreements, leases, contracts, listings, and closing documents.
Manage contact lists, CRM records, leads, opportunities, deal numbers, and pursuit-related expenses; check CRM accuracy with fee-earners and communicate pipeline information to the Operations Manager and Managing Principal.
Research potential conflicts for new pursuits and coordinate with fee-earners to collect information needed for CRM maintenance.
Schedule client meetings and arrangements, attend meetings and prepare minutes as requested, follow up with clients for information and progress updates, and prepare monthly client reports.
Plan and support client and local company events; coordinate events and conferences, including registrations, payments, scheduling, promotion, and notifying fee-earners of relevant events.
Maintain local corporate and property web pages.
Manage internal listing databases, including adding, updating, and removing listings and communicating changes to Research.
Coordinate collection of information from fee-earners and work with Research to maintain third-party databases.
Respond to data requests, coordinate information delivery with Marketing, Research, and Financial Analyst teams, track due dates, and handle requests within the applicable threshold.