Brokerage Accounting Coordinator

WSI (Warehouse Specialists, LLC)•Town of Grand Chute, WI

22h•Onsite

About The Position

We are seeking a detail-oriented and dependable Brokerage Accounting Coordinator to support our accounting and payables functions in a high-volume freight brokerage environment. This role will assist with carrier setup, payment accuracy, invoice processing, AP exception management, and daily financial transactions related to the brokerage business unit. This hourly Part-Time seasonal position reports to the Accounting Manager.

Requirements

1–2 years of experience in AP or accounting support, preferably in logistics or transportation
Familiarity with tools like TriumphPay, Workday, MercuryGate, Turvo, or TAI is a plus
Basic proficiency in Excel (pivot tables, VLOOKUPs, data entry)
Strong attention to detail and problem-solving skills
Good communication and organizational skills
Experience working with carriers and factoring companies preferred

Nice To Haves

Pursuing at least an Associate’s degree in Accounting, Finance, Business, or a related field preferred

Responsibilities

Enter new carrier information into the system
Process and validate invoices for accuracy and completeness
Ensure timely and accurate payments to carriers in line with company policy
Resolve AP exceptions, invoice discrepancies, and payment issues with carriers and internal teams
Support inbox management and respond to payment inquiries and disputes
Collaborate with Carrier Sales, Compliance, and Operations to ensure data integrity
Maintain documentation and follow SOPs for brokerage accounting procedures
Communicate with factoring companies regarding outstanding payments and documentation
Track invoice processing trends and support reporting efforts as needed
Assist with carrier onboarding data entry in tools like Highway and TriumphPay
Support internal audits and help identify areas for process improvements