Brokerage Coordinator

NAI Hallmark•Jacksonville, FL

1d•Onsite

About The Position

NAI Hallmark, a leading commercial real estate firm in Jacksonville, is looking for a sharp, service-oriented Brokerage Coordinator. In this role, you will support brokers from deal inception to closing, by managing CRM data, preparing marketing materials, and supporting invoice management. This is a full-time, in-office position.

Requirements

At least 3 years of experience in an administrative office or customer service position
Proficiency in Microsoft Suite, especially Word, Excel and Outlook
High school diploma
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Ability to pass a background check and drug screening

Nice To Haves

Experience with a CRM
Bachelor’s degree

Responsibilities

Provide exceptional transaction management support to brokers, ensuring that deal files are complete and routinely updated on the Company’s database and CRM
Follow, execute, and optimize checklists, templates, and processes
Organize client and visitor meetings and assist in preparing brokers for meetings
Assist in preparing marketing materials, including offering memorandums, request for proposals, tour books and marketing packages, using desktop publishing software
Assist with commission accounting functions including preparing commission invoices, submitting invoices, tracking payments, and tracking outstanding AR
Produce and maintain sale and lease comparable data in the Company's CRM
Input and manage deal and pipeline information into CRM
Assist brokers in marketing with new listing onboarding
Assist brokers with closing transactions
Keep clients, broker team members, and administrative staff up to date on the status of deliverables, deadlines, and upcoming meetings
Book and organize travel and conferences for Managing Partners and brokerage team
Assist with planning and executing company events, employee team-building activities, and employee experience initiatives
Perform general administrative duties as assigned to keep everything behind the scenes running smoothly