Brand Coordinator – Fairmont & Raffles

AccorCorpo•New York, NY

2d•$70,000 - $80,000•Onsite

About The Position

The Brand Coordinator provides day-to-day coordination and operational support to the Fairmont and Raffles Brand Marketing teams. The role helps ensure that marketing initiatives, projects, events, gifting programs and administrative processes are delivered efficiently, accurately and on time. It supports budget and invoice management, project coordination, gifting sourcing and development, collateral ordering, event execution, reporting and general administration, serving as a connector among internal stakeholders, properties, suppliers and agency partners. The Coordinator helps maintain operational discipline across both brands so the Brand Marketing teams can focus on strategic priorities while projects, activations and brand experiences are effectively planned and executed. This is an office-based role.

Requirements

2–4 years of experience in marketing coordination, hospitality, events, PR or another relevant area, supporting marketing projects, events, gifting programs or campaigns in a fast-paced, multi-stakeholder environment.
Experience with invoice processing, budget tracking, purchase orders or other financial administration.
Strong organizational and project coordination skills, with excellent attention to detail.
Ability to manage multiple priorities, deadlines and stakeholders simultaneously.
Experience working with external suppliers or partners.
Strong proficiency in Microsoft Office applications.

Nice To Haves

Experience sourcing products, gifts or branded merchandise and working with suppliers.
Experience working in a matrixed organization.
Bachelor's degree in Marketing, Communications, Business, Hospitality or a related field is preferred.

Responsibilities

Provide day-to-day coordination and administrative support across Fairmont and Raffles Brand Marketing priorities.
Track and monitor marketing budgets, process invoices and purchase orders, maintain financial records, and flag budget variances or outstanding items.
Coordinate project timelines, deliverables, meetings, approvals and follow-ups across multiple marketing projects.
Research suppliers and products, coordinate samples and quotes, and support the sourcing, development and procurement of branded and bespoke gifting.
Maintain gifting inventories and coordinate ordering, production, storage and distribution.
Support the planning and execution of brand events, activations, launches and marketing moments, including logistics, guest lists, gifting, collateral, suppliers, schedules and on-site coordination as required.
Coordinate post-event and post-campaign reporting, consolidating results, feedback, imagery, coverage and key learnings into reports and presentations.
Coordinate the ordering, production, distribution and inventory of brand marketing collateral and materials.
Liaise with external agencies, vendors, gifting suppliers, printers, production partners and other suppliers on deliverables, timelines, quotes, invoices and logistics.
Maintain and update marketing calendars, project trackers and key deadlines across Fairmont and Raffles.
Coordinate meetings, agendas, presentations, notes, action items and follow-ups.
Maintain organized repositories of marketing materials, presentations, reports, photography, collateral, gifting information and other brand assets.
Coordinate requests and information between global brand marketing teams and hotel, regional and property teams.
Maintain trackers and provide updates on project status, budgets, invoices, gifting development, deliverables and outstanding actions.
Support collaboration across Brand, Marketing, Communications, Digital, Social, Finance, Procurement and Operations.