Brand Coordinator – Fairmont & Raffles

AccorCorpo•New York, NY

1d•Onsite

About The Position

Provide day-to-day coordination and operational support to the Fairmont and Raffles Brand Marketing teams. The role helps ensure marketing initiatives, projects, events, gifting programs and administrative processes are delivered efficiently, accurately and on time. It supports budget and invoice management, project coordination, gifting sourcing and development, collateral ordering, event execution, reporting and general administration, connecting internal stakeholders, properties, suppliers and agency partners. The Coordinator helps maintain operational discipline across both brands, enabling the Brand Marketing teams to focus on strategic priorities while ensuring projects, activations and brand experiences are planned and executed effectively. This is an office-based role.

Requirements

2–4 years of experience in marketing coordination, hospitality, events, PR or another related area, supporting marketing projects, events, gifting programs or campaigns in a fast-paced, multi-stakeholder environment.
Experience with invoice processing, budget tracking, purchase orders or other financial administration.
Strong organizational and project coordination skills, with excellent attention to detail.
Ability to manage multiple priorities, deadlines and stakeholders simultaneously.
Experience working with external suppliers or partners.
Strong proficiency in Microsoft Office applications.
Bachelor’s degree in Marketing, Communications, Business, Hospitality or a related field preferred.

Nice To Haves

Experience sourcing products, gifts or branded merchandise and working with suppliers.
Experience in a matrixed organization.

Responsibilities

Provide day-to-day coordination and administrative support across Fairmont and Raffles Brand Marketing priorities.
Track and monitor marketing budgets; process invoices and purchase orders; maintain accurate financial records; and flag budget variances or outstanding items.
Coordinate timelines, deliverables, meetings, approvals and follow-ups across marketing projects.
Support the sourcing, development and procurement of branded and bespoke gifting for brand initiatives, VIPs, media, partners, events and hotel openings; research suppliers and products; coordinate samples and quotes; and manage timelines and quality standards.
Maintain gifting inventories and coordinate ordering, production, storage and distribution.
Support planning and execution of brand events, activations, launches and key marketing moments, including logistics, guest lists, gifting, collateral, suppliers, schedules and on-site coordination as required.
Coordinate post-event and post-campaign reporting by consolidating results, feedback, imagery, coverage and key learnings into reports and presentations.
Coordinate the ordering, production, distribution and inventory of brand marketing collateral and materials, ensuring assets are current, on brand and available when required.
Liaise with external agencies, vendors, gifting suppliers, printers, production partners and other suppliers to coordinate deliverables, timelines, quotes, invoices and logistics.
Maintain and update marketing calendars, project trackers and key deadlines across Fairmont and Raffles.
Coordinate meetings, agendas, presentations, notes, action items and follow-ups.
Maintain organized repositories of marketing materials, presentations, reports, photography, collateral, gifting information and other brand assets.
Coordinate requests and information between global brand marketing teams and hotel, regional and property teams.
Maintain trackers and provide regular updates on project status, budgets, invoices, gifting development, deliverables and outstanding actions.
Support collaboration across Brand, Marketing, Communications, Digital, Social, Finance, Procurement and Operations.