Rolex Fifth Avenue Flagship Boutique Administrative Coordinator

Bucherer USA • New York, NY

1d

About The Position

The Boutique Administrative Coordinator provides administrative and organizational support to the VP/GM, director team, and wider store personnel. The role supports the day-to-day operation of the boutique by managing administrative tasks, reporting, communication, and office operations efficiently and accurately. The coordinator serves as a point of contact for administrative matters and helps ensure that management and retail personnel have the support needed to operate effectively.

Requirements

• Minimum 3 years’ experience in administration or as a receptionist preferred.
• Previous experience in an administrative, secretarial, office coordination, or executive assistant role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High level of accuracy and attention to detail.
• Ability to maintain strict confidentiality.

Nice To Haves

• Experience within luxury retail, hospitality, or a premium service environment is preferred.
• Experience as a receptionist is preferred.

Responsibilities

• Support the VP, GM, and business directors with administrative tasks.
• Coordinate inbound and outbound mail using USPS, FedEx, and UPS.
• Support compliance with operational internal audit tasks.
• Coordinate business calendars, including directors’ time-off schedules in the internal system.
• Support management of boutique card expenses.
• Coordinate restaurant reservations for internal stakeholders at Rolex Fifth Avenue.
• Maintain strict confidentiality.
• Manage boutique office supplies, stationery, and general administrative equipment alongside the operations team.
• Assist with travel arrangements and logistics for visiting stakeholders and management.
• Liaise with relevant head office departments on administrative matters.
• Manage incoming calls, emails, and general enquiries.
• Coordinate with building management, the facilities lead, maintenance teams, and external suppliers.
• Coordinate meetings, training sessions, and internal team activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed