Bookkeeping & Administrative Assistant

Haycon•Boston, MA

1d•Onsite

About The Position

Haycon is a Roxbury-based construction company seeking a Bookkeeping & Administrative Assistant to support multiple office functions. This role is based in the office from 8:00 am - 4:30 pm, Monday - Friday, and is suited to someone with great Customer Service skills and a can-do attitude.

Requirements

Previous Bookkeeping experience required.
QuickBooks Online strongly preferred.
Great Customer Service skills.
Can-do attitude.

Responsibilities

Assist with Accounts Payables and Receivables.
Create and send invoices.
Track and lodge payments received.
Provide payroll support for bi-weekly payroll.
Answer telephones, screen calls for Executives, and email phone messages.
Direct calls to the appropriate person and/or department.
Return all calls coming into your line daily.
Process, distribute, and open all incoming mail for all companies in the building.
Process and distribute incoming/outgoing UPS/Fedex deliveries.
Ensure all deliveries are delivered to the designated area.
Stock copiers and fax machines with paper, toner, etc.
Notify and include employees when placing stationery/supplies orders.
Have equipment maintained when necessary.
Order office supplies, kitchen supplies, and janitorial supplies.
Open and sort mail for multiple companies.
Input all invoices into SharePoint database.
Track credit card receipts and enter in SharePoint.
Maintain files (paper files & electronic files).
Create and maintain a log of user names and passwords.
Perform QuickBooks data entry.
Assist personnel with computer/cell phone issues.
Coordinate with IT for computer maintenance & issues.
Set up meetings and schedule conference rooms.
Assist Accounting, Project Management & Estimating departments as needed.
Control visitor traffic, schedule conference room meetings, and conduct walk-throughs when necessary.
Maintain a safe environment with proper lighting, signage, and disability access, and inspect the building for wear & tear.
Oversee security, fire prevention, and other safety systems.
Schedule regular building maintenance and contact professionals for repairs as needed.
Ensure that occupants are provided with proper utilities, assist with emergency response and evacuations.
Maintain tenant records and bill monthly lease invoicing.
Conduct weekly walk-arounds outside of the building to ensure no trash, nails, screws, etc., and that parking areas are free of debris.