Bookkeeper Part-Time

Our Lady Of Guadalupe-Helotes•Helotes, TX

21h•Onsite

About The Position

The Bookkeeper supports the parish’s mission by providing bookkeeping, accounting, and human resources administration for multiple parishes assigned to the Pastor. The position works 20 hours per week, Monday through Friday, on a flexible schedule, and reports to the Business Manager. It is a part-time, hourly, non-exempt position. The role maintains parish financial records and accounts, processes transactions and payroll, prepares financial reports, supports budgeting and reconciliations, and coordinates financial matters with the Pastor and Business Manager. It also supports HR administration, office operations, parish collections, ministry accounts, fundraising records, and event-related financial and regulatory requirements. The position requires confidentiality and adherence to the parish’s Catholic mission, Code of Conduct, and Faith and Moral Policy.

Requirements

3–5 years of previous accounting experience (listed as a preferred qualification).
Knowledge of Generally Accepted Accounting Principles (GAAP).
Experience with accounts payable, accounts receivable, general ledger, payroll, and bank and benefit reconciliations.
Ability to compute rates, ratios, and percentages.
Proven experience with QuickBooks or similar accounting software.
Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to establish and maintain effective working relationships.
Strong communication and collaboration skills.
Strong organizational and time-management skills.
Ability to work in a fast-paced environment.
Ability to maintain confidentiality.
Support for the philosophy of Catholicism and the parish mission, and adherence to the Code of Conduct and Faith and Moral Policy.
Ability to remain stationary for 80% of the time, operate a computer and office machinery, occasionally lift 10–20 pounds, and use a telephone.

Nice To Haves

Bilingual in English and Spanish.
Experience with parish accounting and payroll systems.
3–5 years of previous accounting experience.

Responsibilities

Keep the Pastor and Business Manager informed about financial status, questions, concerns, and outliers.
Present proposed information for the Financial Council to the Pastor and Business Manager for review and approval.
Prepare financial budgets and reports for approval and prepare status reports for staff.
Record and track parish financial transactions; maintain accounts payable and receivable, payroll, deposits, and financial records.
Print checks, maintain the parish checking account, reconcile it with bank statements, and submit reimbursement documentation; mail checks in time to avoid late fees or negative credit impacts.
Post contributions, donations, and other receipts in the accounting system; prepare change boxes for special activities and account for funds.
Maintain accounting records, post receipts and expenditures to appropriate accounts, and prepare financial reports.
Maintain and reconcile assigned fund accounts, reconcile Archdiocese Business Office budget printouts with parish financial data, and monitor budget-to-actual performance.
Respond to account inquiries and provide records, information, and explanations to auditors and the Business Office Department as needed.
Ensure timely filing of tax reports, including Forms 941, W-2s, and 1099s.
Coordinate financial reports and letters with the Pastor and Business Manager.
Oversee records and deposits for electronic giving, including credit card, online, and ACH payments.
Complete monthly accounting tasks, including general ledger entries and adjustments for month-, quarter-, and year-end close.
Assist with facility rentals and collect payments as needed.
Work with the Stewardship and Outreach Coordinator to track, report, and manage fundraising income accurately and in alignment with parish financial goals.
Manage the parish collection process, including coordinating volunteer counters, securing weekly collections from the safe, verifying accuracy and internal-control compliance, and preparing deposits.
Administer bank accounts for parish ministries, including bill payments, vendor account setup with pastoral approval, weekly financial reporting, and monthly reconciliations with ministry treasurers.
Obtain required licenses and permits for parish events with pastoral approval, track event income, and ensure timely quarterly tax payments in compliance with regulatory requirements.
Review service agreements and contracts for correct parish designation and coordinate new vendor and service-provider setup with required pastoral approval.
Prepare, review, and submit bi-weekly and monthly payroll accurately and on time.
Provide the Pastor and Business Manager with time-report registers for review and approval.
Keep employee records current and accurate in the HRIS system.
Coordinate with Human Resources on implementation of HR policy or process changes as appropriate.
Assist the Pastor and Business Manager with Archdiocesan hiring policies, including recruiting, hiring, onboarding, and new employee orientation.
Reconcile employee benefits to monthly invoices and ensure completion accurately and on time.
Assist other office personnel as needed and perform office duties such as typing, filing, answering calls, opening and distributing mail, and assisting visitors.
Maintain confidentiality and support the philosophy of Catholicism and the parish mission; adhere to the Code of Conduct and Faith and Moral Policy.