Part-Time Bookkeeper / Accounting Assistant

Fit Franchise Brands • Manalapan, NJ

20h • Onsite

About The Position

We’re seeking a part-time, mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. The position is intended for someone with foundational bookkeeping knowledge and hands-on QuickBooks Online experience who is interested in developing accounting skills and supporting a transition from cost accounting to accrual accounting. The role is based in the office in Manalapan, New Jersey, for 10 hours per week on Wednesdays and Fridays. Hours may potentially increase to 15 per week based on performance. Pay is $20 per hour.

Requirements

• Some hands-on experience with QuickBooks Online.
• Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations.
• Comfort communicating with vendors by phone and following up on outstanding requests.
• Strong attention to detail, receipt organization, and follow-through.
• Ability to manage records across multiple companies.
• Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements.
• Availability to work in the office on Wednesdays and Fridays, totaling 10 hours per week.

Nice To Haves

• General ledger experience and familiarity with inter-company transactions.
• A proactive approach to expense planning.

Responsibilities

• Accurately record expenses, charges, invoices, and payments in QuickBooks Online.
• Contact vendors to request statements and invoices and resolve discrepancies.
• Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness.
• Review P&L statements and balance sheets to identify duplicate entries, missing transactions, and categorization errors.
• Categorize expenses to the appropriate general ledger accounts and classes.
• Maintain accounts payable records and coordinate payment schedules with cash flow needs.
• Record and reconcile inter-company transactions across three corporations.
• Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality.
• Identify upcoming expenses and support expense planning.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed