Accounting Specialist / Bookkeeper

25N Coworking•Schaumburg, IL

2d•Hybrid

About The Position

25N Coworking is seeking a detail-oriented, organized, and dependable Accounting Specialist / Bookkeeper to join its Accounting & Finance team. The position supports daily accounting operations, primarily through AI-assisted accounts payable processing, corporate credit card expense management, accounts receivable collections, and bank reconciliations. The role requires strong bookkeeping fundamentals, experience with multiple accounting systems, and the ability to manage competing priorities accurately. The successful candidate will work independently, use technology to improve accounting efficiency, follow financial controls, and collaborate with employees across departments. The position is hybrid. During onboarding, which lasts about one to two months, the employee works in-office Monday through Friday at the Amara Club coworking space in Schaumburg, Illinois. After onboarding, the schedule is two days per week in-office and three days from home. This part-time role is approximately 22–28 hours per week, with hours varying according to workload. Work takes place Monday through Friday between 8 a.m. and 5 p.m., with flexibility within that timeframe, and some work is required each day of the week.

Requirements

At least 2–3 years of bookkeeping or accounting experience, preferably involving accounts payable, accounts receivable, and bank reconciliations.
Working knowledge of basic accounting principles, general ledger transactions, and internal financial controls.
Experience reviewing vendor invoices, validating accounting entries, and managing approval workflows.
Experience reconciling multiple bank accounts and researching discrepancies.
Proficiency with accounting software and ability to work effectively across multiple financial systems.
Comfort using AI-assisted accounting tools, automated workflows, and technology-driven processes.
Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
Strong organizational skills, attention to detail, and ability to meet recurring deadlines.
Excellent written and verbal communication skills.
Ability to handle confidential financial information with discretion and professionalism.

Nice To Haves

Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience with QuickBooks, Yardi, or similar accounting platforms.
Experience supporting accounting operations for multiple business entities or locations.
Familiarity with AI-assisted invoice processing, accounting automation, or automated accounts payable systems.
Familiarity with corporate credit card expense management systems.
Experience with accounts receivable aging reports and customer collections.
Understanding of month-end close procedures and account reconciliation best practices.

Responsibilities

Review and validate vendor invoices processed by AI agents, including data entry, general ledger coding, amounts, vendor information, and payment terms across two accounting systems.
Verify AI-generated invoice entries against original invoices and supporting documentation.
Ensure invoices satisfy approval matrix, authorization, and internal-control requirements before payment approval.
Investigate and correct errors, discrepancies, and exceptions in AI-assisted invoice processing.
Monitor AI invoice-processing workflows and handle invoices requiring manual intervention.
Monitor outstanding invoices, payment due dates, and vendor balances.
Research and resolve vendor inquiries, invoice discrepancies, and duplicate charges.
Maintain electronic invoice, approval, and payment records; assist with vendor statement reconciliations and month-end accounts payable activities.
Identify opportunities to improve AI-assisted invoice processing, internal controls, and operational efficiency.
Review and process employee corporate credit card expense reports for compliance with company policies.
Verify receipts, business purposes, expense classifications, and management approvals; follow up on missing or incomplete information.
Code and record corporate card transactions and reconcile expense reports and documentation to card statements.
Identify and escalate noncompliant or unusual expenses.
Support accounts receivable collections by reviewing aging reports, following up on overdue balances, and communicating with customers about invoices and payment status.
Help resolve customer billing questions, payment discrepancies, and unapplied payments; document collection activity, communications, and payment commitments.
Collaborate with accounting and operations teams to resolve receivables and improve collection efficiency.
Perform weekly bank reconciliations for multiple company accounts and investigate and resolve discrepancies.
Review bank activity for unusual transactions, duplicate entries, and missing postings; record and reconcile bank fees, transfers, and routine transactions.
Maintain supporting documentation for reconciliations and adjusting entries.
Assist with month-end closing, general ledger reconciliations, other accounting projects, and improvements to accounting procedures, controls, and workflows.