Accounting Specialist / Bookkeeper

Cogent Talent Solutions•Corpus Christi, TX

20h•Onsite

About The Position

The Accounting Specialist / Bookkeeper owns the accounting functions for a three-location, multi-entity Generac home standby generator dealer in South Texas. This hands-on, player-coach role personally closes the books each month, maintains accurate general ledgers across the operating entities and parent company, and produces reliable reporting for the Owner, lenders, and outside CPA. The company operates installation and service crews in three markets and carries substantial floor-plan-financed generator inventory. The role will help bring the books to an audit-ready standard, complete cleanup following the 2025 QuickBooks migration, and establish consistent monthly accounting processes. The position owns monthly close and reporting, inventory and floor-plan accounting, payroll accounting, intercompany reconciliations and consolidations, cash forecasting, lender reporting, tax and compliance filings, historical cleanup, budgeting and analysis, internal controls, and process documentation. It works closely with the Owner, office staff, sales, operations, outside advisors, and automation and reporting resources. The role is office-based in Corpus Christi, with regular travel to the Victoria and Valley locations. Extended hours may be needed during close periods, year-end, lender deadlines, and storm-driven demand surges.

Requirements

At least 5 years of progressive, full-cycle accounting experience, including personally owning the month-end close.
Experience in an inventory-intensive business, including inventory relief to cost of goods sold; equipment dealer, distribution, HVAC, electrical, or home services experience is preferred.
Experience accounting for multiple entities, including intercompany reconciliation and consolidated reporting.
Advanced proficiency in QuickBooks Online and Excel, including lookups, pivot tables, and reconciliations.
Working knowledge of payroll accounting, payroll tax liabilities, and Texas sales and use tax.
Demonstrated ability to clean up and reconcile historical records and clearly document corrections.

Nice To Haves

Bachelor's degree in accounting or finance, or equivalent experience.
Experience with floor-plan financing, manufacturer warranty claims, or dealer accounting.
Experience preparing lender reporting packages and working with SBA or commercial lenders.
Familiarity with Gusto, field service software such as RazorSync, and Power BI or similar reporting tools.
Experience in a franchise environment.
Bilingual in English and Spanish.

Responsibilities

Own the full monthly close for all operating entities and the parent company using a documented checklist and calendar.
Reconcile balance sheet accounts monthly, including bank, credit card, merchant clearing, inventory, floor plan, fixed assets, loans, payroll liabilities, sales tax, intercompany, and equity.
Prepare monthly entity-level and consolidated financial statements, including P&L, balance sheet, and cash flow, with written variance commentary for the Owner.
Produce location-level reporting comparing revenue, gross margin, labor cost, and overhead across Corpus Christi, the Valley, and Victoria.
Maintain a clean chart of accounts and consistent coding across entities.
Account for generator inventory at the serial-number level from receipt through installation and reconcile inventory to floor-plan statements and cash-purchased units.
Relieve inventory to cost of goods sold monthly for completed installations using work-order and invoice data from RevLink and RazorSync.
Maintain and reconcile inventory sub-accounts for floor-planned generators, cash-purchased generators, transfer switches, parts, and electrical supplies.
Reconcile the floor-plan lender statement monthly, track curtailments and interest, and confirm timely payoff of sold units.
Coordinate physical inventory counts at each location, investigate variances, and document shrinkage or adjustments.
Track Generac warranty claim reimbursements and extended warranty sales and costs.
Review Gusto payroll before approval and maintain the Gusto-to-QuickBooks mapping by entity, location, and department.
Allocate direct installation and service labor to cost of goods sold and administrative and sales wages to operating expense; make reclassifications as needed.
Record payroll taxes, benefits, and withholdings accurately and reconcile payroll liability accounts monthly.
Support commission, flag-time, and incentive pay calculations with accurate, timely data.
Record and reconcile intercompany transactions among the operating LLCs and parent company, ensuring due-to and due-from balances agree monthly.
Prepare consolidating schedules and eliminations for consolidated statements.
Document and consistently apply intercompany policies for shared costs, management fees, inventory transfers, and loans.
Maintain a rolling 13-week cash flow forecast and monthly cash position report for the Owner.
Manage accounts payable timing and vendor terms, and oversee accounts receivable, including homeowner financing fundings, merchant deposits, and fees.
Prepare lender reporting and loan application packages for banks, the SBA lender, and the floor-plan provider.
Track loan and equipment financing balances, payment schedules, and covenant requirements.
Prepare and file Texas sales and use tax returns and reconcile sales tax payable to filed returns monthly.
Prepare and reconcile franchise royalty reporting.
Serve as the primary contact for the outside CPA firm, providing a clean year-end trial balance, support schedules, and fixed asset rollforward for tax preparation.
Maintain the fixed asset register and depreciation schedule, ensuring book depreciation agrees with tax-return reporting.
Handle 1099 reporting, property tax renditions, and other recurring filings, and maintain a compliance calendar.
Complete reconciliation of prior-year balances following the 2025 QuickBooks migration, including review and correction of historical inventory and cost-of-goods-sold entries against filed tax returns.
Clear legacy balances, including opening balance equity, temporary and suspense accounts, and stale intercompany entries, with documented support.
Maintain books to a standard suitable for lender review or a financial statement review engagement.
Build and maintain the annual budget by location and report budget-to-actual results monthly.
Analyze gross margin by job type, location, and sales channel.
Provide the Owner with KPI reporting on cash, margin, labor efficiency, inventory turns, and receivables.
Model the financial impact of growth decisions, including new facilities, hiring, new product lines, and financing options.
Participate in monthly financial review meetings with the Owner and outside advisors.
Design and maintain internal controls appropriate for a growing small business, including approvals, practical segregation of duties, and documented account reconciliations.
Write and maintain repeatable accounting procedures for close, inventory relief, payroll review, intercompany accounting, and sales tax.
Partner with automation and reporting resources to improve data flow among RevLink, RazorSync, Gusto, and QuickBooks Online in line with franchisor data-handling standards.
Identify manual workarounds and replace them with reliable, documented processes.
Travel regularly to the Victoria and Valley locations for inventory counts, process reviews, and team support.
Work extended hours when needed during month-end close, year-end, lender deadlines, and storm-driven demand surges.