Bookkeeper (Part-Time)

Archdiocese of San Antonio•San Antonio, TX

6d•Hybrid

About The Position

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping and accounting functions, processing bi-weekly and monthly payroll, and supporting human resource administration functions. This part-time role will support two parishes and requires travel between them.

Requirements

Practicing Catholic
Bachelor’s Degree in accounting and/or 3-5 years previous accounting experience.
Knowledge of General Accepted Accounting Principles (GAAP).
Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll, and bank/benefit reconciliations.
Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Proven experience with accounting software such as QuickBooks or other similar software.
Intermediate level of proficiency with MS Office (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Bilingual (English/Spanish)
Experience with Parish accounting and payroll systems

Responsibilities

Ensures that the Pastor is well informed of financial status, questions, concerns or outliers.
Presents to the Pastor for review and approval all proposed information to be presented to the Financial Council.
Attends Finance Council meetings to present and/or answer questions as they pertain to area of responsibility.
Prepares financial budget and reports for pastor approval and prepares status reports for staff.
Records and tracks business financial transactions for the parish.
Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
Ensures that checks are mailed with sufficient time to avoid any late fees or negatively impact credit report.
Maintains accounts payable/receivable, payroll, deposit and financial records.
Posts deposits of contributions, donations, and other receipts in accounting system.
Prepares change boxes for special activities and accounts for monies.
Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
Maintains and reconciles other fund accounts as assigned.
Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
Monitors budget to actual performance.
Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
Coordinates all financial reports and letters with the Pastor.
Oversees electronic giving (credit card, online, ACH, etc.) records and deposits.
Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
Assists in facility rentals and take payments as needed.
Collaborates closely with the Stewardship and Outreach Coordinator to track, report, and manage fundraising income, ensuring accurate accounting and alignment with parish financial goals.
Manages parish collection process, including coordinating volunteer counters, securing weekly collections from safe, verifying accuracy and compliance with internal controls, and preparing deposits in accordance with financial procedures.
Administers bank accounts for parish ministries, including bill payment, vendor account setup with pastoral approval, weekly financial reporting, and monthly reconciliations in collaboration with ministry treasurers.
Obtains necessary licenses and permits for parish events (e.g., bingos, festivals, liquor sales) with pastoral approval, tracks event income, and ensures timely payment of quarterly taxes in compliance with regulatory requirements.
Reviews service agreements and contracts to ensure proper parish designation, and coordinates setup of new vendors and service providers with required pastoral approval.
In cooperation with Finance council, develops & administers policies and procedure concerning the use of the parish properties & facilities as it pertains to budgetary matters.
Reviews and approves contracts & service agreements as necessary.
Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
Responsible for providing Pastor appropriate time report and payroll registers for review and approval.
Ensures employee records are always current and accurate in HRIS system.
Coordinates with archdiocese Human Resources Office on deployment and implementation of HR policy and/or process changes, as appropriate.
Assists Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.
Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.
Answers and transfers phone calls, screening when necessary.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self, others.
Assists other office personnel in completing duties as needed.
Performs a variety of office duties, such as typing, filing, answering the telephone, assisting office visitors and other related duties as assigned.
Responsible for protecting the confidentiality of any information or material obtained in the service with the organization.
Adheres to the Code of Conduct and the Faith and Moral Policy.
Takes a solution-oriented approach in interactions and undertakings, and promotes collaboration and commitment to the Mission and Vision of the organization.
Performs any other duties assigned by priest or parochial vicar.