Board Operations and Compliance Analyst

Southwestern College•Chula Vista, CA

4d•Onsite

About The Position

The Board Operations and Compliance Analyst performs highly complex, specialized administrative analysis, policy development, and regulatory compliance work for the Office of the Superintendent/President and the Governing Board. The position serves as the District’s technical expert on Governing Board meeting compliance, board policy and procedure administration, board reporting, and records management. It conducts independent research and prepares analytical reports and recommendations in support of governance operations, while fulfilling public transparency obligations, including responding to California Public Records Act requests. This is a journey-level professional and confidential classification in the Superintendent/President’s Office. The incumbent exercises substantial independence and professional judgment in researching complex governance matters, developing policy recommendations, coordinating Board meeting processes, maintaining official Board records, and facilitating Districtwide governance workflows. The work includes handling closed-session documentation and materials relating to litigation and labor negotiations, as well as information concerning pending legal matters. The position is non-telecommuting and is performed primarily in a standard office setting. It includes regular attendance at Governing Board meetings, which typically occur during evening hours, and may involve frequent interruptions, extended computer use, and exposure to dissatisfied individuals. The successful candidate may be assigned to any of the District’s campus sites: Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro.

Requirements

Two years of college-level coursework.
Three years of increasingly responsible professional-level experience in public sector administration, governance, legal compliance, or board operations.
Knowledge of the California Ralph M. Brown Act and its application to governing board meetings, including agenda requirements, posting obligations, closed-session procedures, serial meeting prohibitions, public comment, and cure-and-correct remedies.
Knowledge of California Education Code provisions governing community college district governance, Board authority and duties, and institutional accountability.
Knowledge of the California Public Records Act, including response timelines, search obligations, exemptions, redaction standards, and FERPA and personnel-record intersections.
Knowledge of administrative analysis, independent research, comprehensive report preparation, records management, enterprise content management systems, and official public-record archiving standards.
Knowledge of public-institution organization, operations, policies, terminology, rules, programs, objectives, applicable laws and regulations, confidential record keeping, business writing, report preparation, and public document drafting.
Ability to perform complex governance analysis independently and exercise sound judgment and initiative.
Ability to interpret and apply the Brown Act, Robert’s Rules of Order, California Education Code, Public Records Act, and other governing statutes accurately under time-sensitive conditions.
Ability to research, compile, analyze, and interpret complex legal, administrative, and policy information from multiple sources.
Ability to prepare clear, accurate, legally defensible Board minutes, agendas, resolutions, policy documents, and administrative procedures.
Ability to analyze the impacts of proposed legislation, system mandates, and policy changes and communicate findings to executive leadership.
Ability to manage concurrent projects and deadlines, including recurring Board meeting preparation cycles and statutory posting timelines.
Ability to use discretion when handling confidential, pre-decisional, closed-session, and legally sensitive information.
Ability to maintain accurate records and archives in accordance with public-record retention requirements.
Ability to explain complex legal and administrative information clearly in oral and written communications and respond tactfully to inquiries from the public, Board members, District staff, and outside agencies.
Ability to adapt to changing technology and learn new Board management and records systems.
Ability to make presentations and lead training sessions on governance requirements and Board policy.
Ability to work sensitively with diverse community college populations and establish effective working relationships with Board members, administrators, faculty, classified staff, and members of the public.
Candidates must submit a current resume, unofficial transcripts verifying awarded degrees and completion dates, and relevant certifications, diplomas, or licenses demonstrating that they meet the minimum qualifications.
Candidates selected for employment must complete electronic fingerprinting within 10 days of employment, provide tuberculosis clearance dated within the past four years within 60 days of employment, and provide proof of eligibility to work in the United States.

Responsibilities

Serve as the District’s primary compliance officer for Governing Board meeting execution; author, sequence, and publish public meeting agendas in accordance with the California Ralph M. Brown Act and manage statutory posting and notification timelines.
Ensure closed-session agendas comply with legal requirements, including appropriate statutory citations and required pre-session announcements and post-session reporting.
Research, draft, and edit District policies in alignment with California Education Code requirements, Community College League of California Policy Services updates, Chancellor’s Office advisories, and other public agency mandates.
Support Districtwide Board Policy and Administrative Procedure review by tracking status, coordinating governance workflows, and ensuring timelines for Board action are met.
Monitor Districtwide Form 700 filing compliance, maintain filing records, coordinate notifications and follow-up, track outstanding filings, and prepare compliance reports.
Research administrative, statutory, operational, and policy matters affecting the Governing Board and Superintendent/President’s Office; prepare executive briefings, legislative impact analyses, and technical reports.
Prepare accurate and legally defensible minutes of Board meetings, recording proceedings, Board actions, roll-call votes, and public comment.
Coordinate preparation and review of Board meeting packets, resolutions, action items, and supporting documents; check materials for accuracy, completeness, legal compliance, and formatting standards.
Manage the permanent, centralized digital archive of District resolutions, Board books, certificates, agendas, minutes, and official records; maintain filing, indexing, and retrieval standards.
Log, organize, review, and process California Public Records Act requests submitted to the Governing Board and President’s Office, and audit internal correspondence and documentation to meet transparency requirements and statutory deadlines.