Board Governance Consultant
About The Position
The Board Governance Consultant supports the Board of Directors and its committees, ensuring meetings run smoothly and directors receive a high-quality, well-supported experience. The role owns the process for preparing and securely delivering accurate, polished, and consistent Board materials, working closely with the Board Governance leader in Legal and business stakeholders. The position manages Board calendars, agendas, meeting logistics, the Board portal, director support, and follow-through on Board requests and decisions. It coordinates with executive leaders, support staff, Communications, Creative, vendors, and other partners; manages related budgets; and identifies ways to improve processes and reduce manual work through technology.
Requirements
- Bachelor’s degree in business, communications, or a related field, or additional equivalent work experience.
- At least 8 years of progressive experience, including executive operations, Chief of Staff or Office of the CEO functions, or Board support.
- Proven ability to design and run a deadline-driven process with many contributors and review steps.
- Experience leading staff, projects, or cross-functional teams, including leading others without direct authority.
- Exceptional organization and attention to detail, with strong executive-level communication.
- High degree of judgment, maturity, and discretion with confidential information.
- Working knowledge of Microsoft 365, including SharePoint or shared-drive document control.
Nice To Haves
- Experience administering a Board portal.
- Experience managing vendors for travel, events, or logistics.
- Experience in healthcare, insurance, or another regulated industry.
Responsibilities
- Manage Board and committee calendars and flag conflicts early to the SVP, Chief of Staff, and Board Governance.
- Run the agenda process by collecting input, preparing drafts, and routing them for approval by the SVP, Chief of Staff, Executive Leadership Team, and CEO.
- Own meeting logistics, including locations, room setup, catering, technology, and on-site support.
- Own the end-to-end Board materials process, including submission timelines, templates, formatting standards, shared drive, and version control.
- Send reminders, track submissions, and escalate late or incomplete materials to the SVP, Chief of Staff before deadlines are at risk.
- Partner with Communications and Creative on the design, appearance, and consistency of final Board books.
- Conduct a brief review after each meeting to capture lessons and improve the process.
- Administer the Board portal, including director access, training, and support.
- Ensure confidential materials are distributed securely.
- Coordinate directors’ travel, lodging, dinners, and special events with vendors or support staff as needed.
- Receive ad hoc director requests, resolve them directly where possible, and route governance or legal requests to Board Governance.
- Gather and act on director feedback after each meeting.
- Track Board requests, decisions, and action items, and coordinate management follow-through.
- Work closely with the Board Governance leader as one team, with clearly defined responsibilities.
- Serve as the trusted coordination point for the Executive Leadership Team, their support staff, and directors on Board logistics and processes.
- Use exceptional judgment, discretion, and responsiveness in Board matters.
- Guide Communications, Creative, and other partners through influence.
- Manage the budget for Board meetings, travel, events, vendors, and the Board portal.
- Identify process improvements and use technology to reduce manual work.
Benefits
- Medical, dental, vision, life, and global travel health insurance.
- Short- and long-term disability programs.
- Leave programs to support personal circumstances.
- Retirement Savings Plan with employer match.
- Paid time off, volunteer time off, 10 holidays, and 2 well-being days.
- Additional voluntary benefits.
- Comprehensive wellness program.
- Competitive pay and opportunities for incentive or commission compensation.
- Regular annual reviews with pay-for-performance considerations for base pay increases.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
