Board Governance Specialist/Paralegal

Milliman•Dallas, TX

2d•$66,504 - $122,227•Remote

About The Position

Join Milliman’s Legal Governance team as a Board Governance Paralegal, supporting the Board of Directors, Board Committees, and corporate governance activities across a global subsidiary portfolio. The role supports critical governance matters and helps enhance and scale the entity management system to strengthen governance operations worldwide. It is a remote, non-exempt hourly position eligible for overtime.

Requirements

At least 8 years of experience, preferably in a global organization, with strong knowledge of board administration.
Bachelor’s degree and paralegal certificate.
Exceptional attention to detail and accuracy.
Exceptional organizational skills and the ability to manage competing priorities while reliably meeting deadlines.
Resourcefulness, technical aptitude, and adaptability in an evolving environment.
Excellent written and verbal communication skills.
Ability to work independently while contributing positively and constructively in a team environment.
Demonstrated experience working in environments requiring confidentiality and responsibly handling sensitive records, communications, and organizational information.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
Experience with SharePoint and Microsoft 365.
Experience managing small- to mid-size projects.

Nice To Haves

Experience with subsidiary data management.
Experience with entity management software.

Responsibilities

Manage board and committee meeting processes, including preparing and distributing agendas, materials, and minutes; drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
Coordinate meeting logistics, including scheduling, technology setup, and follow-up actions.
Maintain board and committee calendars and annual work plans.
Support election, onboarding, and training processes for new board members.
Create and maintain electronic files and data, and verify, enter, update, and compile database and spreadsheet information.
Conduct research and respond to information requests.
Maintain SharePoint sites, libraries, forms, internal mailing lists, and security permissions.
Help ensure board and committee operations comply with governance best practices and regulatory requirements.
Manage the Governance team inbox by responding to requests, coordinating timely follow-up, and organizing emails for recordkeeping.
Coordinate signatures with company officers and directors and the mailing of sensitive documents.
Create checklists, policies, and procedures for team processes.
Support calendaring requests.
Create and maintain electronic files, databases, and spreadsheets for governance activities such as task forces, team meetings, retreats, and conferences.
Track invoices and expense reports in Concur.
Support shareholder recordkeeping and the development, implementation, and completion of lifecycle processes, including data entry, drafting and editing documents, filing and organizing records, responding to information requests, and partnering with Finance, HR, and other teams.
Support senior paralegals with subsidiary regulatory requirements, including annual reports, meetings, director and officer onboarding and offboarding, and other compliance filings.
Draft and review routine entity governance documents, including organization charts, certifications of authority, and minute extracts.
Coordinate with local offices, counsel, and service providers on subsidiary governance matters and statutory requirements.
Support the build-out and maintenance of the entity management system, including document filing, data entry, minute book compliance, system configuration, and routine record reviews and audits.
Respond to regulatory inquiries, audits, and third-party, vendor, and internal information requests, including KYC, UBO, and RFP requests, while maintaining process trackers.
Manage timelines and calendaring.
Perform other duties as assigned to support Governance team goals.

Benefits

Medical, dental, and vision coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP).
401(k) plan with company matching and profit-sharing contributions.
Discretionary bonus program.
Flexible Spending Accounts for dependent care, transportation, and eligible medical expenses.
Paid time off accruing from the first day of work; full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis.
At least 10 paid holidays per year.
Adoption and fertility assistance.
11 weeks of paid parental leave for employees who meet eligibility criteria.
Life insurance and AD&D, with premiums fully covered by Milliman.
Fully paid short-term and long-term disability.