Board Governance Specialist/Paralegal

Milliman•Dallas, TX

1d•Remote

About The Position

Join Milliman’s Legal Governance team as a Board Governance Paralegal, supporting the Board of Directors, Board Committees, and corporate governance activities across the global subsidiary portfolio. This role supports board administration, governance operations, shareholder recordkeeping, and subsidiary compliance while helping enhance and scale the entity management system. The position collaborates with colleagues and leaders across the organization and handles sensitive records and information. This is a remote, non-exempt hourly and overtime-eligible role.

Requirements

At least 8 years of experience, preferably in a global organization, with strong knowledge of board administration.
Bachelor’s degree and paralegal certificate.
Exceptional attention to detail and accuracy.
Strong organizational skills and ability to manage competing priorities while meeting deadlines.
Resourcefulness, technical aptitude, and adaptability in an evolving environment.
Excellent written and verbal communication skills.
Ability to work independently and contribute positively and constructively in a team environment.
Demonstrated experience working in confidential environments and responsibly handling sensitive records, communications, and organizational information.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
Experience with SharePoint and Microsoft 365.
Experience managing small- to mid-size projects.

Nice To Haves

Experience with subsidiary data management.
Experience with entity management software.

Responsibilities

Manage Board and Committee meeting processes, including preparing and distributing agendas, materials, and minutes; drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
Coordinate board and committee meeting logistics, including scheduling, technology setup, and follow-up actions.
Maintain board and committee calendars and annual work plans.
Support election, onboarding, and training processes for new board members.
Create and maintain electronic files and data; verify, enter, update, and compile information in databases and spreadsheets.
Conduct research and respond to information requests.
Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.
Help ensure board and committee operations comply with governance best practices and regulatory requirements.
Manage the Governance team inbox, respond to requests, coordinate timely follow-up, and organize emails for recordkeeping.
Coordinate signatures with company officers and directors and arrange mailing of sensitive documents.
Create checklists, policies, and procedures to support team processes, and support calendaring requests.
Maintain electronic files, databases, and spreadsheets for governance activities such as task forces, team meetings, retreats, and conferences.
Track invoices and expense reports in Concur.
Support shareholder recordkeeping and the development, implementation, and completion of shareholder lifecycle processes, including data entry, drafting and editing documents, filing, organizing records, responding to information requests, and partnering with Finance, HR, and other teams.
Support senior paralegals with US, EMEA, and APAC subsidiary regulatory requirements, including annual reports, meetings, director and officer onboarding and offboarding, and compliance filings.
Draft and review routine entity governance documents, including organizational charts, certifications of authority, and minute extracts.
Coordinate with local offices, counsel, and service providers on subsidiary governance matters and statutory requirements.
Support the build-out and maintenance of the entity management system through document filing, data entry, minute book compliance, system configuration, and routine record reviews and audits.
Respond to regulatory inquiries, audits, third-party/vendor requests, and internal information requests, including KYC, UBO, and RFP requests, while maintaining process trackers.
Manage timelines and calendaring for subsidiary governance activities.
Perform other duties as assigned to support Governance team goals.

Benefits

Medical, dental, and vision coverage for employees, dependents, and domestic partners.
Employee Assistance Program for confidential support with personal and work-related challenges.
401(k) plan with company matching and profit-sharing contributions.
Discretionary bonus program.
Flexible Spending Accounts for dependent care, transportation, and eligible medical expenses.
Paid Time Off accrues beginning on the first day of work; full-time employees accrue 15 days per year, with prorated accrual for employees working less than full-time.
A minimum of 10 paid holidays per year.
Adoption and fertility assistance.
11 weeks of paid parental leave for employees who meet eligibility criteria.
Life insurance and AD&D, with premiums fully covered by Milliman.
Short-term and long-term disability coverage, fully paid by Milliman.