Senior Manager - Board Governance

BMO • Chicago, IL

22h • $120,000 - $250,000

About The Position

The Senior Manager - Board Governance provides services in support of legal counsel and helps implement improvements that support effective and efficient business operations. The role builds productive relationships with legal counsel, Board and Committee members, senior leaders, and internal and external stakeholders, while delivering responsive, accurate, and knowledgeable administrative support. It serves as a trusted advisor and subject matter expert, including for matters that may affect the Bank’s reputation, and works at a group- and enterprise-wide level.

The position leads operational programs, reviews key procedures, manages schedules and meeting timelines, and maintains corporate records and registrations. It plans and executes assigned Board and Board Committee meetings, coordinates agendas and meeting materials, records minutes, tracks follow-up items, and supports shareholder services and related governance activities. It also coordinates audits, maintains governance information systems and websites, supports compliance and transaction documentation, and provides insider reporting and project monitoring support.

The role handles sensitive and confidential Bank information and must operate effectively in a high-stress environment with changing expectations. It applies professional expertise and creative problem solving to complex or ambiguous situations, adapts to changing trends, and may take on broader work or accountabilities as needed.

Requirements

• Typically 7+ years of relevant experience in finance, risk management, legal, or compliance.
• Proficient knowledge of the business and regulatory environment.
• Seasoned professional with a combination of education, experience, and industry knowledge.
• Expert-level verbal and written communication skills.
• Expert-level analytical and problem-solving skills.
• Expert-level influence skills.
• In-depth collaboration and team skills, with a focus on cross-group collaboration.
• Ability to manage ambiguity.
• Expert-level data-driven decision-making skills.

Nice To Haves

• Law degree, preferably with a focus on corporate, securities, or tax law.

Responsibilities

• Provide services in support of legal counsel and participate in implementing improvements to business operations.
• Build productive relationships with legal counsel, Board and Committee members, senior leaders, and internal and external stakeholders.
• Advise senior leaders on business decisions and strategic initiatives, and serve as a subject matter expert for stakeholders.
• Develop and distribute tailored messaging.
• Review technical procedures for key processes involving the Board of Directors, Committees, and Shareholder Services, and implement process improvements as needed.
• Lead operational programs and assess or adapt execution to ensure quality.
• Manage activity timelines and monitor calendars of appointments and meetings.
• Maintain corporate records and registrations.
• Plan, attend, and execute allocated Board and Board Committee meetings, including coordinating agendas and meeting materials, scribing minutes, maintaining follow-up trackers, coordinating matter submissions, supporting the management proxy circular, and coordinating volunteer roles and medical staff allocation.
• Prepare correspondence, reports, and other documents as required.
• Develop and maintain filing systems and ensure business and operational reports, forms, and documentation are readily available in paper or electronic form.
• Coordinate internal and external audits and provide process and research support, including personal property security and corporate searching.
• Maintain the BMO Corporate Governance website and certify the accuracy of portfolio information in the Global Entity Management System (GEMS).
• Certify completion of compliance procedures and legal documentation supporting various transactions.
• Coordinate internal funding transactions.
• Provide insider reporting information, ensure insider filing requirements and controls, and monitor the exercising of stock options as required.
• Support management of projects and transactions by monitoring progress against milestones and tracking expenses against budget.
• Handle sensitive and confidential Bank information while minimizing risk.
• Build effective internal and external stakeholder relationships and implement changes in response to shifting trends.
• Take on broader work or accountabilities as needed.

Benefits

• Health insurance
• Tuition reimbursement
• Accident and life insurance
• Retirement savings plans
• Performance-based incentives, discretionary bonuses, and other perks and rewards may be included depending on pay type.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed