Billing & Costing Administrator

Aston Carter • Allentown, PA

9d • $25 - $30 • Onsite

About The Position

The Billing & Costing Administrator supports the accounting function by performing job costing, billing, and data entry to maintain accurate financial records and ensure timely invoicing. The role is suited to a highly organized professional with strong attention to detail who can thrive in a fast-paced environment and work closely with project teams and other departments.

This is a contract-to-hire position based in Allentown, Pennsylvania, and is fully onsite in a professional office setting. The role uses large ERP systems and standard office software, including Excel, and operates in a deadline-driven environment focused on accuracy, collaboration, and clear communication.

Requirements

• At least 5 years of administrative experience.
• At least 5 years of data entry experience.
• Data-entry proficiency with a high degree of accuracy and attention to detail.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to multitask effectively in a fast-paced environment.
• Ability to navigate spreadsheets and create simple formulas in Excel.
• Experience using a large ERP system such as SAP, Oracle, SAGE, Workday, Microsoft Dynamics, or NetSuite.
• Strong communication skills to work effectively with project managers and cross-functional teams.

Nice To Haves

• Experience with job costing in a project-based environment.
• Experience with invoicing and billing processes.
• Familiarity with SAGE or similar accounting software.
• Exposure to or experience in the construction industry.
• Demonstrated ability to maintain organized records that support audits and compliance requirements.

Responsibilities

• Perform detailed project job costing, accurately allocating labor, materials, and overhead expenses.
• Prepare and process customer billing in accordance with company policies, contract terms, and project timelines.
• Enter and maintain accurate data in accounting systems, including invoices, purchase orders, and job cost reports.
• Regularly reconcile job cost reports and assist with variance analysis to identify and resolve discrepancies.
• Collaborate with project managers and other departments to clarify information, resolve billing issues, and ensure accurate, timely invoicing.
• Assist with month-end closing activities, including preparing reports and supporting documentation.
• Maintain organized, up-to-date financial records to support audits and compliance reviews.
• Use spreadsheets to track and analyze data, including creating and maintaining simple formulas.
• Use large ERP systems to input, review, and manage financial and project-related data.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life and AD&D insurance for employees and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Education Level: No Education Listed