Billing Administrator
About The Position
The Billing Administrator reports to the Corporate Billing Director and focuses on weekly and monthly invoicing. The role handles data entry and related duties for calculating, preparing, and issuing bills, invoices, and account statements. It includes maintaining ledgers and credit balances, resolving account irregularities, and interacting diplomatically with customers to provide billing information and support that facilitates timely payment. The Billing Administrator also provides billing and administrative support to Project Managers. This is a hybrid remote role based in Houston, Texas. The posted pay range is USD $60,000 to $70,000 per year.
Requirements
- Thorough understanding of general accounting practices.
- General working knowledge of provincial and federal sales taxes (RST/PST/GST).
- Working knowledge of accounting ERP systems.
- Experience with Microsoft Office applications.
- Must pass a pre-employment drug test and periodic, unannounced random drug tests.
- Must pass a pre-employment criminal background check; offers are conditioned on acceptable background check and drug and alcohol screening results.
- Must be able to read, write, and speak English fluently.
- Willingness to travel as needed.
- Ability to use hands and fingers on a keyboard and use a mouse.
- Ability to traverse a multi-story building via stairs and/or elevators.
- Ability to view details of words, tables, and images on a computer screen for long periods.
- Must pass a fit-for-duty physical exam.
Nice To Haves
- Post-secondary education in Accounting or Business Administration.
- Enrollment in the CPA program.
- Several years of experience in a billing, accounts payable, or accounts receivable role in service or manufacturing industries; preferred but not required.
- Experience with Business Central or Navision.
Responsibilities
- Calculate, prepare, and issue bills, invoices, account statements, and other financial documents.
- Compile budget data and documents using estimated revenues and expenses and previous budgets.
- Prepare period or cost statements and reports.
- Respond to customer inquiries, maintain good customer relations, and resolve problems.
- Perform clerical duties, including word processing and maintaining filing and record systems.
- Prepare billings and ensure billing invoices are accurate and timely.
- Serve as a primary customer contact for billing matters.
- Maintain appropriate files and documents.
- Recommend payment arrangements for unpaid customer balances.
- Produce reports, letters, and other correspondence as needed.
- Post billing data to profit/loss reports, balance sheets, income statements, and other documentation.
- Gather information needed for billing purposes.
- Provide billing and administrative support to Project Managers.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
