Billing coordinator

Klasko Immigration Law Partners•Washington, DC

11d•$0 - $60,000•Hybrid

About The Position

Compiles, manages, and processes client billing, including pre-bill review, electronic invoicing, and client-specific billing requirements. Performs other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors, and clients; safeguards the confidentiality of client and Firm matters; monitors invoice status; and helps ensure accurate and timely billing.

Requirements

College level accounting classes or Accounting Degree
Two or more years of hands-on legal billing experience in a law firm environment preferred
Experience with legal billing software and client e-billing platforms
Demonstrated proficiency with Microsoft Office, including Excel reporting, formulas, and PivotTables
Ability to multi-task and prioritize
Ability to organize work flow and use time efficiently
Strong attention to detail
Ability to perform at a high level in a fast-paced, changing work environment; adapt to shifting priorities; and assist across Accounting when business needs require flexibility beyond routine billing responsibilities
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings
Ability to execute complex bills accurately and timely, including fixed-fee arrangements, matter-specific discounts, split-party billing, electronic billing, and other client-specific or alternative billing arrangements.
Ability to handle a high volume of bills per month.
Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.

Responsibilities

Prepare itemized statements
Monitor WIP (work in progress)
Enter New Matter Sheets in billing system
Compile and process bills to clients every month.
Review and edit pre-bills in response to attorney, paralegal, and staff requests; monitor approval queues; follow up on outstanding approvals; and resolve workflow issues that delay invoicing.
Apply retainer funds as directed by attorney.
Process write-offs following Firm policy.
Review and verify accuracy of billing and supporting documentation as required.
Research and respond to inquiries regarding billing issues and problems.
Create new billing formats as needed.
Create billing schedules and various other billing analyses as required.
Creates and prints final client billing.
Submit and monitor electronic invoices through client e-billing platforms; maintain client-specific billing codes, formats, attachments, and submission requirements.
Research and resolve rejected invoices, billing compliance issues, and other submission errors.
Create and distribute monthly and ad hoc billing reports, including analyses of WIP, invoice status, aged balances, and other billing metrics as requested.
Follow up on outstanding invoices
Is familiar with and applies Firm billing policies.
Keep records of invoices and supported documents
Collect all in-house consultations
Process all credit card payments
Utilize Centerbase, Microsoft Excel, Microsoft Word, and client e-billing platforms, including Legal Tracker and Collaborati, to perform billing duties and responsibilities.
Use standard office technology and electronic document-management tools to complete work accurately and efficiently.
Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
Ensures strict confidentiality at all times.
Assist with accounting operations and special projects as needed, including monitoring shared folders, new matter setup, data entry, and cross-training or backup support for other Accounting functions.
Responsible for distributing transit checks
Provide support to Senior Accountant