Billing Coordinator

Avispa Technology•New York, NY

22h•Onsite

About The Position

A leading digital streaming network seeks a Billing Coordinator to support day-to-day billing, invoice processing, vendor management, and financial operations for a marketing organization supporting streaming media services.

Requirements

1-2 years of experience with invoice processing and/or billing, Accounts Payable, or Collections.
Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field.
Proficiency with G Suite or Microsoft Office Suite.
Proficiency with Google Sheets or Microsoft Excel, including VLOOKUP, pivot tables, and formulas, with the ability to analyze large spreadsheets and compare information against platform reporting to verify expenses, media activity, and payments.

Nice To Haves

Prior entertainment or media industry experience is preferred.
Prior experience supporting a marketing function is preferred.
Experience with Oracle Fusion is preferred.
Experience with SAP is preferred.
Experience working within a large or enterprise-sized organization is preferred.

Responsibilities

Maintain billing trackers and financial documents, process and follow 50+ monthly invoices through fulfillment and payment, totaling more than $20 million, while tracking payments, evaluating delays, and ensuring vendor information, including payment terms, banking details, and contacts, remains accurate and current.
Manage and onboard 30+ vendors, including onboarding new media vendors through the organization's vendor platform; ensure required protocols are followed, and digital marketing platforms remain active and avoid suspension.
Work with vendors and internal teams to resolve billing discrepancies, onboarding requests, payment and remittance issues, net-term changes, profile management, and other ad hoc inquiries, troubleshoot issues and respond to emails and requests.
Partner with marketing, media strategy, financial planning and analysis, sourcing, procure-to-pay, business and legal affairs, global business services, and other internal teams to ensure billing processes are followed, required information is accurately communicated, monthly estimated spend is communicated, expenses are confirmed, and MACS financial forecasts are supported.
Identify and implement process improvements for vendor onboarding and invoicing, communicate policy changes, initiate meetings with internal and external partners as needed, and support billing and vendor operations.