Billing Assistant

McDonald Automotive • Littleton, CO

2d

About The Position

The Billing Assistant supports accurate and timely deal processing for McDonald Automotive’s centralized accounting team, which provides financial oversight and operational support to its dealerships. The role helps ensure compliance with the McDonald Automotive Retail Workflow Checklist and works with store management to prepare title and trade packets, process trade payoffs, and record daily funding so customer transactions are finalized promptly and correctly.

The centralized accounting team operates from the Volkswagen store on Broadway Avenue in Littleton and supports nine automotive brands across 13 rooftops. The position works collaboratively with sales, finance, and management teams to resolve issues and move deals forward.

Requirements

• High school diploma or equivalent.
• Strong attention to detail.
• Effective communication skills.
• Beginner-to-immediate proficiency with Excel.
• Excellent data entry and organizational skills.
• Dependability, ability to follow directions, and ability to work well with others.
• Strong desire to provide a high level of customer service.

Nice To Haves

• One to three years of automotive accounting experience preferred.
• Understanding of vehicle inventory accounting and schedule reconciliation preferred.
• Intermediate-to-advanced proficiency with Excel.

Responsibilities

• Review submitted deals for accuracy and checklist compliance.
• Return incomplete deals to Finance with clear correction notes and update RTF report cards.
• Prepare and deliver title and trade packets for state processing.
• Process trade payoffs and ensure checks meet daily FedEx deadlines.
• Record and reconcile daily lender funding.
• Maintain organized deal, customer, vehicle, trade, rebate, and finance documentation.
• Collaborate with sales, finance, and management teams to resolve issues and move deals forward.

Benefits

• Paid training
• Medical, dental, and vision insurance
• Company-paid basic life insurance
• Company-paid accidental death and dismemberment insurance
• 401(k) retirement savings plan with generous company match
• Competitive paid time off
• Career advancement and growth opportunities
• Employee assistance program
• Employee discounts on parts and services
• Employee vehicle purchase programs
• Team events
• Discounted rates at Pine Creek Golf Club in Colorado Springs and The Raven Golf Club in Silverthorne

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED