Admin- Billing and Accounts Receivable Specialist

Volunteers of America Northern California & Northern Nevada•Sacramento, CA

2d•$32 - $35

About The Position

Volunteers of America Northern California & Northern Nevada (VOA-NCNN), a Certified Great Place to Work, is seeking a Billing and Accounts Receivable Specialist. VOA-NCNN is a ministry of service and one of the largest providers of social services in the region, operating over 40 programs focused on housing, employment, and substance abuse recovery. The organization's mission is to change individual lives, instill hope, increase self-worth, and facilitate independence through quality housing, employment, and supportive services. This full-time position is eligible for a benefits package including paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance.

Requirements

A Bachelor’s degree in Accounting is required.
One year of experience in accounting/billing is required.
Demonstrated knowledge of and ability to perform the following: computerized accounting, accounts receivable/payable, Excel spreadsheets and double-entry accounting.
Willingness to accept responsibility and do repetitive and routine work.
Good judgment and tact are required in handling confidential information.
Ability to provide services to staff and vendors without ethnic or social prejudices.
Flexibility to work irregular hours and willingness to function as a team member.
Excellent understanding and working knowledge of GAAP and Accounting Practices
Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Sage Intacct or similar ERP Systems.
Strong written and oral communication skills.
Excellent organizational and teamwork skills.
Ability to identify and analyze problems using sound judgment and determine solutions
Excellent analytical, research, problem-solving skills and attention to detail
Time management and ability to execute multiple tasks and adhere to deadlines.

Nice To Haves

An additional (4) four year of accounting/billing experience may substitute for the Bachelor’s degree requirement.

Responsibilities

Prepare monthly billing for all assigned government, grant, foundation, and fee-for-service contracts.
Review supporting documentation for allowability, allocability, and reasonableness.
Maintain billing schedules by contract, program, cost center, and funding source.
Track billing deadlines and submit invoices on time.
Research denied or delayed billings and coordinate resolution.
Prepare revenue accruals and deferred revenue schedules as required.
Review allocated salaries, wages, payroll taxes, and employee benefits among multiple grants using approved methodologies.
Review functional timecards and payroll allocation reports.
Review allocated shared operating expenses including IT, insurance, fleet, depreciation, and administrative overhead.
Prepare allocation workpapers and related journal entries.
Validate allocations against approved budgets and funding restrictions.
Reconcile billings to the general ledger and accounts receivable monthly.
Monitor contract budgets and available funding.
Review contracts for financial compliance requirements.
Identify unallowable costs and recommend corrections.
Ensure compliance with GAAP, Uniform Guidance (2 CFR 200), and organizational policies.
Maintain complete electronic audit files for every billing submission.
Prepare schedules, reconciliations, and supporting documentation for internal and external audits.
Respond to funding agency requests promptly.
Prepare financial analyses and reimbursement projections.
Partner with Program Directors, Payroll Specialist, and Accounting to ensure billing accuracy.
Develop standardized billing templates and documentation.
Cross-train with Accounts Receivable and General Ledger functions.
Perform other duties and special projects assigned by the Controller, Chief Financial Officer, or designated management.
Recommend process improvements to strengthen internal controls and reimbursement efficiency.
Maintain current knowledge of nonprofit accounting standards and grant regulations.
Participate in required training and professional development.