Bilingual Office Coordinator and Administrative Assistant / Coordonnateur(trice) de bureau et adjoint(e) administratif(ve) bilingue

JFK LLP•Montreal, QC

1d•CA$57,000 - CA$67,000•Onsite

About The Position

JFK Law LLP is a mid-sized, national law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. We are a national leader in Aboriginal law with offices in Victoria, Vancouver, Toronto, & Kahnawake, and opening soon in Montreal and Calgary. We foster an environment of excellence in serving our clients, continuous learning, cultural competency, and mutual respect. JFK Law is committed to advancing justice and self-determination for Indigenous people. Trusted by Indigenous individuals and communities for our results, determination, and experience, we foster an inclusive workplace where collaboration drives meaningful outcomes. We bring dedication and rigor to everything we do, and we hold ourselves to high standards of care and precision. We are guided by values of honouring Indigenous voices, being bold, creative, and strategic. We listen with humility, we strive to innovate, we challenge norms, and we create a modern, inclusive environment where all team members can thrive in an environment where we are equally accountable to our clients and our colleagues in making a lasting impact. As a firm dedicated to serving Indigenous people, we strongly encourage Indigenous applicants to apply. We are deeply committed to building and sustaining a workplace that supports our Indigenous team members in their professional growth and honours their personal and cultural identities. This is a Full Time Position approximately 37.5 hours per week. It is a full-time in-office role working out of our beautiful and brand-new downtown Montreal location. This role is best suited to an individual that is fully bilingual, motivated, organized, adaptable, and takes initiative. This position will be the main coordinator for our Montreal office, managing the reception desk, office clerical duties and providing administrative assistant support to other members of the legal team. The Office Coordinator Administrative Assistant reports directly to the Manager of Support Services. This role offers opportunities for career development while providing administrative and operational support across various functions.

Requirements

Be bilingual (French/English) in both verbal and written
Be a graduate of an accredited Administrative or Legal Assistant program or possess equivalent experience.
Have 1+ years of experience as an Administrative or Legal Assistant or similar role.
Demonstrate strong time-management, communications, organizational and prioritization skills, with the ability to work independently and take initiative.

Nice To Haves

Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure.

Responsibilities

Fulfill reception duties, including welcoming guests, answering phones, taking messages, and directing calls.
Manage the daily requirements of the physical office.
Order, stock, sort and organize office supplies, and manage inventory.
Maintain general office tidiness and well-being, including coffee service, purchase/restock supplies and clean-up as needed.
Arrange meetings, including preparation of documents, catering, and logistical support.
Prepare the boardroom and set up AV for meetings.
Set up and clean up before and after meetings
Collect, sort, and distribute incoming mail and courier packages.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Tickler” reminder systems for task and document management.
Complete monthly reconciliations of expenses.
Organize and manage complex electronic and paper filing systems.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, documents, and labels, for electronic or print use.
Perform additional administrative tasks as needed to support the team.