Bilingual Administrative Secretary

Palmdale School District•Palmdale, CA

11d•Onsite

About The Position

This recruitment is to establish an eligibility list of candidates who have qualified through competitive examination. The list will be used to fill future vacancies. The Bilingual Administrative Secretary performs a wide variety of responsible secretarial and routine administrative duties in support of District management staff and provides general information and assistance to the public. Receives general supervision from District management staff.

Requirements

Three years of responsible secretarial and clerical experience.
Equivalent to completion of the twelfth grade. (HS diploma or GED) or higher.
45 net words per minute typing speed.
Bilingual proficiency in both English and Spanish language.

Nice To Haves

Experience in a public school district is desirable.
Additional secretarial or clerical coursework is desirable.

Responsibilities

Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, or verbal instructions; compose correspondence related to responsibilities assigned.
Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.
Compile data for special projects; collect and assemble data and background materials for a variety of reports.
Maintain calendars and schedules of activities, meetings and various events; coordinate activities with other departments, the public and outside agencies.
Utilize two-way radio to inform, direct or alert maintenance crews; process and file all completed work orders.
Write purchase orders and requisitions; assign appropriate accounting codes to all invoices.
Perform general clerical work including filing, scheduling appointments and meetings.
Organize and maintain filing systems; maintain records related to specific area of assignment.
Verify and review materials for completeness and conformance with established regulations and procedures.
Attend meetings; take notes and prepare summary of minutes.
Compose routine letters from marginal notes or verbal instructions; compose routine correspondence.
Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
Order and maintain office supplies.
Perform related duties as assigned.