Administrative Secretary

HRCAP • Newport News, VA

4d • $37,911 - $41,066 • Onsite

About The Position

To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.

Requirements

• Proven experience as administrative secretary or similar administrative role
• Proficient in MS Office and “back-office” software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role

Nice To Haves

• Able to create professional, visual designs using Canva’s tools, templates, and features.

Responsibilities

• Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports
• Assist Director of Administration
• Serve as primary contact with Eastern Data and Cobb Technologies
• Able to create professional, visual designs using Canva’s tools, templates, and features.
• Other duties as assigned

Benefits

• Paid Time Off: 10 days of annual leave per year (accrued bi-weekly) for the first five years
• Sick leave accrued at 5 hours per pay period
• 1 paid day off annually for your birthday
• 11 paid holidays, including major federal holidays
• Medical, dental, and vision insurance available for employees and dependents
• HRCAP covers 75% of health insurance premiums
• Coverage begins the first of the month after hire
• Pre-tax premium deductions via Section 125 Plan
• 403(b) retirement plan with a dollar-for-dollar match up to 3% after one year of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree