Administrative Secretary
About The Position
The Utah Department of Transportation (UDOT) is seeking a highly motivated and professional Administrative Secretary to provide comprehensive, daily support to the Chief Structural Engineer and the Structures Division. Serving as the primary contact for advanced agency assignments, this role requires independent judgment and a deep understanding of organizational policies and goals to facilitate seamless communication among internal teams, state agencies, and external stakeholders. Key responsibilities include managing office correspondence, files, and scheduling; overseeing logistics for meetings and travel; providing financial and procurement oversight; and maintaining critical division databases, website content, and technical records to ensure operational efficiency and transparency.
Requirements
- Experience in an administrative support role.
- Experience with Google Workspace, Microsoft Office Suite, and Adobe Acrobat.
- A proactive and self-motivated work ethic with meticulous attention to detail and exceptional organizational skills.
- Experience drafting and reviewing reports and correspondence, as well as presenting and creating presentations.
- Excellent interpersonal skills with and a commitment to responsive, high-quality customer service.
Nice To Haves
- Experience with administrative duties in the engineering or transportation field.
Responsibilities
- Acts as the primary point of contact for the office, manages incoming and outgoing correspondence, maintains physical and digital filing systems, and assists with new employee onboarding, orientation, and training tracking.
- Manages calendars, coordinates appointments, meetings, conferences, and workshops (including end-to-end logistics and minutes), and handles all travel arrangements and expense reimbursements.
- Executes purchasing, monitors division expenditures, processes consultant invoices, and orders supplies.
- Maintains the division’s website, organizational charts, databases, library, and hardware/software status; prepares consultant work task orders; and assists in creating presentations.
Benefits
- A Mission That Matters – At UDOT, our mission is to “Enhance quality of life through transportation." We help the traveling public get where they want, when they want, as safely as possible. By joining our team, you contribute to the framework of Good Health, Connected Communities, Better Mobility, and a Strong Economy for all of Utah.
- Our Culture and Values – We aren't just a state agency; we are a team built on an internal culture of Trust, Teamwork, and Flexibility. We live by the values of Respect, Integrity, and Caring. If these values resonate with you, you will find a home here!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
