Bilingual Administrative Assistant

Partnership for Maternal and Child Health of NNJ • Secaucus, NJ

8h • $24 - $26

About The Position

The NFP Administrative Assistant provides essential support for the smooth and efficient operation of the program’s daily activities. Responsibilities include outreach, screening and scheduling referred clients, data entry, and compiling and retrieving information. The role maintains communication with the supervisor to help ensure the NFP database is accurate and up to date, and serves as a key contact for staff and external partners while supporting a professional, welcoming environment.

The position is with The Partnership, a mission-driven nonprofit serving families across Northern New Jersey through education, support, and advocacy programs. The organization describes its culture as collaborative, supportive, and values-driven, with an emphasis on compassion, respect, purpose, and community impact.

Requirements

• High school diploma or GED.
• At least two years of administrative and data-entry experience.
• Bilingual Spanish and English skills.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite.

Nice To Haves

• Bachelor’s or associate degree.

Responsibilities

• Enter database information accurately and promptly; request assistance from the appropriate Nurse Home Visitor (NHV) and Supervisor for corrections or clarification within five days.
• Conduct outreach and screen referrals in the Connecting NJ LINK database for program eligibility at least three days per week, including first pregnancy, gestational age, financial eligibility, and home address.
• Add referred clients to the Excel referral spreadsheet and web-based FLO pre-enrollment database, and document completed or attempted contacts in Connecting NJ LINK.
• Review Nurse Home Visitor assignments with the Supervisor during weekly supervision or upon request.
• Contact client referrals through multiple methods and escalate to the Supervisor when contact cannot be made.
• Review prior client referrals for continued gestational-age eligibility and close referrals in Connecting NJ LINK, FLO, and the Excel referral log weekly.
• Complete regular client satisfaction surveys for Nurse Home Visitors and review results with the Supervisor monthly; compile and submit survey counts for assigned counties quarterly.
• Maintain an accurate, organized file system and assist the Supervisor with compiling data for special reports and requests.
• Maintain confidentiality and comply with HIPAA regulations.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED