Bid & Proposal Specialist (Fleet Solutions)
About The Position
The Bid & Proposal Specialist reviews RFPs, IFBs, RFQs, state contracts, cooperative purchasing agreements, and other procurement documents for custom buses, vans, and commercial passenger transportation solutions. The role identifies technical requirements, evaluation criteria, compliance obligations, delivery schedules, warranty provisions, and contractual conditions, then works with sales teams and vehicle manufacturers to develop accurate, complete, and compliant bid and proposal submissions. The position supports the Bid Team and Director of New Business by coordinating responses, monitoring bid opportunities, maintaining proposal materials and document versions, and helping ensure submissions meet customer requirements and company standards. It is an on-site role at the Kansas City, Missouri headquarters, scheduled Monday through Friday, 8:00 AM to 5:00 PM. Occasional overtime may be required to meet submission deadlines. The role has no supervisory responsibilities and requires no travel.
Requirements
- High school diploma or equivalent.
- Experience with detailed requirements, business documents, or technical coordination.
- Ability to interpret specifications and organize detailed information.
- Strong communication, organization, problem-solving, and time-management skills.
- Proficiency in Microsoft Office products, particularly Excel, and Adobe Acrobat.
- Ability to learn product, CRM, document management, and bid systems.
- Ability to manage deadlines independently and collaborate across teams.
Nice To Haves
- Associate or bachelor’s degree in a related field.
- Government or commercial proposal experience.
- Commercial vehicle, fleet, manufacturing, or upfitting experience.
- Familiarity with compliance matrices, technical specifications, CRM systems, SharePoint, and bid portals.
Responsibilities
- Assist in evaluating RFP and bid opportunities.
- Develop, format, and compile bid and proposal responses.
- Track deadlines and support timely submissions.
- Maintain response libraries, templates, and boilerplate content.
- Coordinate input from technical, pricing, legal, and executive teams.
- Ensure responses meet customer requirements and company standards.
- Format and organize submission documents.
- Submit responses when the Bid/Sales Administrator is unavailable.
- Provide status updates, post-submission reviews, and bid tabulations.
- Maintain document version control.
- Monitor bid portals and track opportunities.
- Understand product specifications and coordinate manufacturer quotes for sales.
- Support the Bid Team and Director of New Business.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
