Bid Manager

Easterseals•New York, NY

1d•Onsite

About The Position

The Bid Manager reports to the Director of Opportunity Management and leads assigned pursuits from qualification through submission, award and mobilization readiness. The role serves as the day-to-day project manager for strategic opportunities, owning pursuit planning, orchestration, governance and submission readiness while coordinating contributors and ensuring risks, dependencies and delivery remain controlled. Proposal writing, solution architecture, proposition development and capture content are owned by the Bid & Proposal Centre of Excellence. The Bid Manager coordinates qualification and readiness assessments, cross-functional workstreams, stage-gate governance, compliant submissions, and risk and issue management. For awarded opportunities, the role leads end-to-end mobilization and implementation planning from contract award through operational go-live and stabilization, including schedules, governance, readiness reviews, cutover and handover into business-as-usual delivery. The position also captures lessons learned and contributes to improved Opportunity Management processes, templates and practices.

Requirements

Bachelor’s degree in finance or accounting.
Experience managing bids, opportunities, programs or complex projects.
Demonstrable experience coordinating multi-workstream delivery against fixed deadlines.
Experience preparing governance, qualification or decision materials.
Experience operating in a complex matrix environment.
Experience in public-sector procurement, commissioned services or regulated markets.
Experience of mobilization or implementation planning.
Experience using CRM, project-management or bid-management systems.
Strong project-planning, risk, issue and dependency-management capability.
Strong stakeholder-management and communication skills.
Knowledge of PQQ, SQ, tender, dialogue or BAFO processes.
Excellent organization, attention to detail and ability to manage competing priorities.

Nice To Haves

Relevant project, program, commercial or bid-management qualification.

Responsibilities

Lead assigned pursuits through qualification, planning, submission and mobilization readiness.
Maintain integrated pursuit plans and control scope, milestones, dependencies and deliverables.
Develop and maintain pursuit plans, bid schedules, critical paths and review timetables.
Coordinate PQQ, SQ, tender, dialogue and BAFO activity where applicable.
Assign and track workstream deliverables, owners and deadlines; report progress and escalate barriers, capacity issues and slippage.
Coordinate qualification assessments and evidence relating to strategic fit, customer position, delivery capability, financial feasibility and risk.
Prepare Go/No-Go and stage-gate materials, track resulting conditions and actions, and trigger reviews when material assumptions change.
Mobilize and coordinate operational and enabling workstreams, including Operations, HR, Technology, Estates, Quality, Governance, Finance, Commercial and Legal.
Manage qualification, stage-gate, readiness and executive reviews; coordinate review packs and maintain records of decisions, conditions, actions, owners and deadlines.
Coordinate compliant submission delivery, maintaining the submission plan, compliance matrix and requirements schedule; manage contributor inputs, evidence, declarations, attachments, approvals and final readiness.
Coordinate authorized submission and retain the final audit trail.
Maintain risk, issue, assumption and dependency logs; assess impacts, owners and mitigations, track external deadlines, and escalate matters requiring Director or executive intervention.
Establish pursuit team structures, meeting cadence and communications; clarify responsibilities and facilitate resolution of competing priorities and delivery conflicts.
Lead end-to-end mobilization and implementation from contract award through operational go-live and stabilization.
Translate bid-stage commitments and plans into a detailed implementation schedule with workstreams, owners, dependencies, resources, critical paths and acceptance criteria.
Drive delivery against funder deadlines, contractual milestones, governance gateways and readiness reviews, taking corrective action when progress is off track.
Establish implementation governance, reporting cadence and controls; manage 30-, 60- and 90-day mobilization plans, cutover, go-live and funder assurance requirements.
Escalate implementation slippage, capacity constraints and delivery risks with recovery actions and recommendations.
Secure readiness and handover to business-as-usual delivery, confirming outstanding actions, responsibilities, documentation and benefits measures are accepted by the operational owner.
Coordinate post-pursuit lessons learned, maintain and improve templates, checklists and playbooks, share effective practices, identify recurring issues and support agreed improvements.