Bid Writer

International SOS

3d•Remote

About The Position

International SOS is expanding its Bid Management team to meet increasing volumes of RFP and tender opportunities. The Bid Writer partners with the Bid Management team to prepare, coordinate, and submit proposals, bids, and tenders for clients and prospects across the United States and Canada. The role develops persuasive written responses, coordinates cross-functional contributions, ensures compliance with client requirements, and supports improvements to bid processes and resources. The position manages proposal work throughout the bid lifecycle, collaborating with internal stakeholders to produce high-quality, customer-focused submissions that support business growth and market expansion. It also maintains proposal content and tools, manages concurrent deadlines, and supports strategic initiatives led by the Regional Bid Management Director. The role is remote in the United States, with the Eastern time zone preferred, and requires light travel as business needs dictate.

Requirements

At least 2 years of bid writing and proposal development experience, with a record of producing high-quality, compliant, competitive proposals.
Practical experience using bid management and proposal automation tools, CRM platforms, and content management systems.
Experience using AI-enabled tools to improve proposal development, content creation, and efficiency while maintaining compliance, accuracy, and human oversight.
Experience supporting end-to-end proposal development, including planning, content development, reviews, submission, and lessons learned.
Ability to manage multiple deadlines and competing priorities in a fast-paced, deadline-driven environment.
Strong knowledge of proposal, bid, and tender management, including RFP, RFQ, and procurement response processes.
Excellent written communication, technical writing, editing, and proofreading skills, including the ability to develop clear, persuasive, client-focused content.
Strong commercial and business acumen and ability to understand client requirements and articulate value propositions and solution benefits.
Excellent verbal communication and stakeholder management skills, with the ability to collaborate across functions and organizational levels.
Strong analytical and critical-thinking skills, including interpreting complex requirements, identifying compliance requirements, and developing response strategies.
Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
Knowledge of proposal governance, document management, version control, and quality assurance best practices.
Strong organizational and project coordination skills.
Understanding of bid qualification, proposal development methodologies, and best practices for winning proposals.
High accuracy and attention to detail when reviewing and preparing client-facing documents.
English proficiency at a high written and verbal level.
Commitment to ongoing professional development and adoption of proposal management best practices.

Nice To Haves

Bachelor's degree preferred, in Communication, English, Journalism, or a related field.
APMP Foundation Certification or equivalent proposal management certification preferred.
Experience with proposal management tools such as Loopio is highly preferred.
Ability to speak another language relevant to the location and client base; French is an advantage.
Eastern time zone location preference.

Responsibilities

Lead the development, coordination, writing, and submission of responses to RFPs, RFQs, tenders, and other business opportunities.
Manage proposal activities throughout the bid lifecycle, following established processes, timelines, and governance requirements.
Collaborate with Sales, Operations, Finance, Legal, and other subject matter experts to gather information and develop proposal content.
Write clear, persuasive, customer-focused responses that communicate International SOS’ value proposition and differentiators.
Ensure submissions comply with client requirements, evaluation criteria, and submission instructions.
Manage proposal document control, review cycles, approvals, and version control through final submission.
Coordinate bid reviews and incorporate stakeholder feedback to improve proposal quality and competitiveness.
Support bid qualification (bid/no-bid) activities and identify risks to successful submission.
Manage client clarification requests and support post-submission activities as required.
Maintain proposal content, templates, and knowledge repositories, and contribute to process improvements and bid best practices.
Manage multiple concurrent opportunities and competing deadlines in a fast-paced environment.
Support the Regional Bid Management Director on strategic projects and initiatives to improve the effectiveness and capacity of the Bid Management function.