Bid Coordinator (Admin)

Penbrothers

14h•Remote

About The Position

The Bid Coordinator is an essential administrative support role within the Estimating Department. You will be responsible for ensuring the seamless preparation, submission, and tracking of bids while maintaining high standards of organization and efficiency. This is a fast-paced position designed for a detail-oriented professional who takes pride in accuracy. No prior mechanical experience is necessary, as complete training will be provided.

Requirements

Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel) and email organization systems.
The ability to review detailed mechanical drawings and technical documentation on computer screens for extended periods.
A proven track record of managing complex tasks with extreme attention to detail.
The ability to meet demanding deadlines and prioritize a heavy workload independently.
Excellent written and verbal communication skills, including professionalism on phone and video conferencing platforms.
The capacity to work effectively under pressure and remain composed in a fast-paced environment.
A high-productivity work ethic that allows for both independent work and collaborative team efforts.

Nice To Haves

Familiarity with construction or HVAC terminology is a plus, but not required as training is provided.

Responsibilities

Review and organize emails by bid dates, upload mechanical drawings/specifications, and ensure all RFPs are processed timely.
Maintain comprehensive libraries for specifications and drawings, ensuring every submission is accurate and compliant with guidelines.
Manage regional workload calendars and prioritize multiple concurrent projects.
Monitor project progress and provide regular status updates to the Estimating Department Manager.