Bid & Contract Specialist

WhiteWater West-•Richmond, BC

2h•CA$90,000 - CA$95,000•Onsite

About The Position

The Sales Operations team is seeking a Specialist, Bids and Contracts to play a hands-on role in shaping how projects move from opportunity to contract. Reporting to the Manager, Sales Operations, this role is deeply involved in bid and contract coordination, cross functional collaboration, and turning complex requirements into clear, competitive proposals. No two bids are the same, and this position is key to ensuring each submission is accurate, compliant, and compelling.

Requirements

2-4 years college, university or technical school training is required (Sales, Business or Project Management education preferred).
2-5 years of experience in an office environment - Sales, Operations, Project Management or Scheduling related role would be an asset.
Experience using Microsoft Dynamics CRM or comparable CRM software is required.
Complete understanding of Microsoft Office (Word, Excel, Outlook, etc.) is required.
Customer service orientation with professional and confident phone presence.
Strong verbal and written communication skills.
Excellent organization skills and ability to effectively multi-task in a fast-paced environment.
Flexible individual with the ability to prioritize a changing workload.
Positive and results oriented attitude.
Ability to develop and maintain effective internal and external working relationships with all levels in the organization
Ability to work independently and as a team, self-starter and energetic
Able to meet tight deadlines in a fast paced, fun and professional environment
Advanced reasoning and decision-making abilities
Curious with the desire to understand
Excellent time management, organization and priority defining skills
Exceptional ability to listen, communicate (written and oral) and collaborate
Motivate and contribute to a positive and results oriented team environment
Must be eligible to work in Canada

Responsibilities

Manage vendor and supplier prequalification submissions, ensuring required documentation is complete, accurate, and compliant with client and regulatory requirements.
Maintain current records of company credentials, certifications, and experience for use in future opportunities.
Review and interpret bid and tender documents, identifying commercial, technical, and submission requirements.
Lead bid kick-off meetings and coordinate internal stakeholders across Sales, Design, Estimating, Engineering, Legal, and Finance.
Manage bid schedules to ensure all deliverables are completed and submitted on time.
Prepare and maintain compliance matrices, scopes of work, and technical inputs aligned with bid requirements.
Coordinate internal technical, commercial, legal, and financial reviews to ensure bid compliance and risk alignment.
Support preparation of proposal materials and submission packages, coordinating with graphic design resources as required.
Maintain and update standard contract templates, scopes of work, and technical specifications.
Draft and assemble project-specific contracts in alignment with bid commitments, client requirements, and company standards.
Support Sales and Legal during contract clarification and pre-award negotiations.
Collaborate with Sales to develop pricing tables aligned with approved scopes of work and proposal strategy.
Ensure pricing consistency across proposals and internal scope management tools.
Track and document pricing changes to maintain clear version control and auditability.