BID Budget Administration Specialist

University of New Orleans•Baton Rouge, LA

3d•$85,000 - $95,000

About The Position

Responsible for ensuring that all fiscal matters are being processed and that all necessary financial data are being collected for regular expenditure monitoring and reports. Provides the IDEpi Administrative Program Manager with weekly and as-needed financial status reports. Assists in budget reviews of expenditures and compiles, monitors, and reports financial data. Creates and maintains numerous tracking spreadsheets and the capability to translate information, queries, and requests for programmatic data into accurate, error-free timely responses. Prepares responses to CDC’s budget market up reviews, and funding requests such as funding reallocations, Operational Adjustments, and carry forwards. Monitors program budget to ensure that funds are available during the initiation of contracts and contract amendments. Monitors financial performance, analyzes results; advises the IDEpi Program Manager of budget status, questionable project charges and/or errors; initiates corrective actions, and minimizes the impact of significant negative or positive variances. Communicates and consults directly with accountants at the Office of Management and Finance for the purpose of providing information and technical assistance to resolve problems. Uses independent judgment to troubleshoot any financial for the Program Manager and staff by researching and coordinating with other Louisiana Department of Health (LDH) programs and administrative offices and triages information to appropriate managers and staff members as needed. Prepares budget info for requesting in CAMP, CDC’s grant management platform; prepares responses to CDC’s budget market up reviews and funding requests such as funding reallocations, Operational Adjustments, and carry forwards. Work as needed during emergency operations such as hurricanes or other natural disasters as required. Other tasks as assigned.

Requirements

Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
Minimum 5 years professional experience in budgeting, accounting, financial auditing, procurement, or financial services.
Minimum 3 years professional experience with the LaGOV financial system.
Excellent analytical and critical thinking skills.
Effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Nice To Haves

Advanced degree.
Minimum 6 years professional experience in budgeting, accounting, financial auditing, procurement, or financial services.
Minimum 4 years professional experience with the LaGOV financial system.
Minimum 2 years professional experience monitoring/managing budgetary and financial aspects of state programs.
Relevant industry certifications.

Responsibilities

Ensuring that all fiscal matters are being processed and that all necessary financial data are being collected for regular expenditure monitoring and reports.
Providing the IDEpi Administrative Program Manager with weekly and as-needed financial status reports.
Assisting in budget reviews of expenditures and compiling, monitoring, and reporting financial data.
Creating and maintaining numerous tracking spreadsheets and the capability to translate information, queries, and requests for programmatic data into accurate, error-free timely responses.
Preparing responses to CDC’s budget market up reviews, and funding requests such as funding reallocations, Operational Adjustments, and carry forwards.
Monitoring program budget to ensure that funds are available during the initiation of contracts and contract amendments.
Monitoring financial performance, analyzing results; advising the IDEpi Program Manager of budget status, questionable project charges and/or errors; initiating corrective actions, and minimizing the impact of significant negative or positive variances.
Communicating and consulting directly with accountants at the Office of Management and Finance for the purpose of providing information and technical assistance to resolve problems.
Using independent judgment to troubleshoot any financial for the Program Manager and staff by researching and coordinating with other Louisiana Department of Health (LDH) programs and administrative offices and triaging information to appropriate managers and staff members as needed.
Preparing budget info for requesting in CAMP, CDC’s grant management platform; preparing responses to CDC’s budget market up reviews and funding requests such as funding reallocations, Operational Adjustments, and carry forwards.
Working as needed during emergency operations such as hurricanes or other natural disasters as required.
Performing other tasks as assigned.