Benefits Coordinator - WSOC

Woods Services•Lower Makefield Township, PA

9d•Onsite

About The Position

Coordinates all benefits and leave related matters concerning Woods System of Care employees. The Woods System of Care is a health management organization transforming how care is delivered to individuals with behavioral and emotional challenges, intellectual and developmental disabilities, autism, and medical complexities. We are committed to helping them achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

Requirements

Bachelor’s Degree in Human Resources, Business Administration, or a related field required, plus 2 years of HR experience.
Commensurate relevant experience may be considered in lieu of a degree.
Employee must possess a valid driver’s license and be able to drive to various locations across the system of care.
Working knowledge of Federal, Pennsylvania and New Jersey labor and employment laws and regulations, including relevant regulations like ERISA, COBRA, HIPAA and ACA, ADA, PWFA, FMLA.
Strong computer competence with proficiency in Microsoft Office Suite and HR technology systems.
Ability to operate a copier, fax, scanner and telephone.
Ability to concentrate, to have initiative, to cope with stress and use independent judgment to accomplish results.
Must demonstrate an ability to communicate effectively both verbally and in writing.
Must be able to sit, stand, bend, push pull and lift up to 20 pounds.
Sits for extended periods to input information.
Cognitive, verbal, and manual skills necessary.
Hearing and visual acuity necessary; corrective devices are acceptable.
Must be able to work under required deadline schedules, while being flexible to special requests and projects.
Must be able to professionally handle stressful situations.

Responsibilities

Assists in executing Agency Open Enrollment periods, including education, enrollment, assistance and necessary follow-up
Maintains working relationships with insurance brokers, third-party administrators, and other stakeholders
Schedules, organizes and promotes educational meetings associated with employee benefits
Follow-up and transmission of benefit information in HCM for timely enrollment and deductions
Responds to employee inquiries and claim issues
Obtains proper supporting documentation for employees with dependent coverage and those opting to waive coverage
Responsible for monthly audit of benefit invoices and initiated requisitions for payment
Ensures on-going Affordable Care Act compliance
Ensures compliance under the Americans with Disabilities Act and Pregnant Workers Fairness Act
Distributes applicable COBRA forms
Initiates eligible employee participation in 403(b) and 401(k) Plans
Maintenance of 403(b) and 401(k) Plans as needed
Generates requested/required FMLA paperwork in a timely manner, retrieving completed documentation and monitoring during the FMLA duration. Requires communication with employees to ensure updates are provided. Also requires guiding/reviewing supervisors timecard maintenance
Provides notice to employees for required premiums and schedule of payment during unpaid absences
Provide state disability information as needed
Ensures state disability notices are provided to HCM for correct year end reporting
Administration of Short/Long Term Disability for private and state plans, ensuring claims are submitted timely
Ensures compliance regarding Medicare regulations
Administration of New Jersey Sick Leave
Completion and audit of bi-weekly payroll file for changes/maintenance
Distributes approved Tuition Reimbursement Applications and receives supporting documentation to execute eligible payments at applicable affiliates
Responsible for scanning and indexing documentation for various HR files to be maintained in database
Provides follow-up on all outstanding documentation to ensure that required information for employee files are received timely, is accurate and up-to-date
Conducts audits, at least quarterly, to ensure compliance and consistency
Assists in maintaining, educating and applying HR Policies
HCM database and vendor portal maintenance
Individual must maintain confidentiality of all subject matter as appropriate
Collaboration with counterparts
Assists Benefits Manger as needed
Other duties as assigned