Benefits Administrator

QE Solar • Springfield, NJ

3d • $60,000 - $75,000 • Hybrid

About The Position

QE Solar is seeking a detail-oriented, employee-focused Benefits Administrator to join its Human Resources team at the Springfield, New Jersey headquarters. The role supports the day-to-day administration, coordination, and compliance of employee benefits programs across multiple states and business divisions. The Benefits Administrator works with Human Resources, Payroll, Finance, employees, and external providers to ensure accurate, timely benefits information and efficient processes. This is not a remote role; candidates must live within commuting distance of Springfield, NJ. The description also refers to a hybrid schedule based out of the headquarters.

The position administers enrollment and employee changes, coordinates open enrollment, supports employees with benefits questions, and maintains accurate records in HRIS and benefits platforms. It also supports benefits compliance and leave administration, payroll deductions and reconciliations, reporting, vendor relationships, renewals, and process improvements. The role is primarily performed in an on-site office environment, with occasional interaction with field operations and possible visits to operational sites.

Requirements

• 2–4 years of experience in employee benefits administration, Human Resources, or a related function.
• Working knowledge of employee health and welfare benefits, including medical, dental, vision, life insurance, and retirement programs.
• Familiarity with benefits enrollment processes, eligibility requirements, and employee benefits deductions.
• General understanding of federal and state benefits regulations, including ACA, COBRA, HIPAA, and FMLA.
• Experience with HRIS, benefits administration, or payroll platforms.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and organizational skills, with the ability to manage competing priorities.
• Excellent interpersonal, communication, and customer service skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Ability to work a hybrid schedule based out of QE Solar’s Springfield, NJ headquarters.
• Must live within commuting distance of Springfield, NJ.

Nice To Haves

• Experience administering benefits for a multi-state employee population.
• Experience with Rippling or similar HRIS and benefits administration platforms.
• Experience supporting annual open enrollment and benefits renewals.
• Familiarity with 401(k) plan administration and retirement plan coordination.
• Experience with benefits invoice reconciliation and vendor management.
• Experience supporting leave of absence administration.
• Previous experience in renewable energy, construction, field services, or a multi-location organization.
• Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field.
• Professional certification such as CEBS, SHRM-CP, or PHR.

Responsibilities

• Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.
• Manage new hire enrollments, qualifying life events, employee changes, and terminations.
• Coordinate annual open enrollment, including communications, enrollment materials, system updates, and employee assistance.
• Maintain benefits records in HRIS and benefits administration platforms, and review elections and eligibility for accuracy.
• Coordinate with carriers, brokers, and third-party administrators to resolve enrollment issues and coverage discrepancies.
• Assist employees in understanding benefits options, eligibility, enrollment procedures, claims questions, coverage verification, and carrier coordination.
• Serve as a primary contact for employee benefits questions and communicate information about eligibility, coverage, deductions, and deadlines.
• Support new hire benefits orientation and onboarding, and maintain employee-facing benefits resources and educational materials.
• Promote awareness and use of available benefits programs.
• Support compliance with federal and state benefits regulations, including ERISA, ACA, COBRA, HIPAA, and other applicable requirements.
• Coordinate COBRA administration and timely employee communications.
• Assist with benefits reporting, audits, required documentation, compliance notices, and regulatory reporting.
• Support administration and tracking of leaves, including FMLA, state leave programs, and company leave policies.
• Coordinate with Human Resources and Payroll on benefits deductions and continued coverage during leaves.
• Maintain confidential employee records and appropriately handle sensitive benefits information.
• Partner with Payroll to process benefit deductions, contributions, and adjustments accurately.
• Reconcile payroll records, carrier invoices, and enrollment data, and resolve discrepancies.
• Maintain benefits information in Rippling or other HRIS and benefits administration systems, and process employee changes across applicable platforms.
• Generate reports on enrollment, participation, eligibility, and benefits costs.
• Identify opportunities to streamline benefits administration and improve data accuracy.
• Maintain working relationships with carriers, brokers, retirement plan providers, and third-party administrators.
• Assist with benefits renewals, plan changes, and annual program evaluations.
• Support implementation of benefits programs, policies, and administrative procedures.
• Collaborate with Human Resources leadership to improve benefits communications and program effectiveness.
• Support special projects and additional HR initiatives as assigned.

Benefits

• Competitive compensation based on experience.
• Medical, dental, and vision insurance.
• Paid time off and company holidays.
• 401(k) retirement savings plan with company matching, subject to eligibility.
• Professional development and career advancement opportunities.
• Collaborative and team-oriented work environment.
• Hybrid work flexibility based out of the Springfield, NJ headquarters.
• Opportunity to contribute to a growing organization within the renewable energy industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed